HR Executive (Talent Acquisition)

Flintex Consulting Pte Ltd; Kulai; On-site; MYR 56,000 - 89,000; Full time

Benefits offered by this job

13th Month Salary

Variable Bonus

Meal & Transport allowance

Job summary

Flintex Consulting Pte Ltd in Kulai, Malaysia seeks a talented Talent Acquisition professional to manage end-to-end recruitment and work pass administration. You will align with Hiring Managers, source candidates, conduct screenings and coordinate interviews to hire qualified talent.

Responsibilities include managing offers, onboarding, recruitment records, and ensuring compliance with laws and company policies while contributing to employer branding and talent pipeline development.

Qualifications

• Diploma or Bachelor's degree in HR, Business Administration, Management or related field.
• Preferably 5 years of relevant experience in talent acquisition/recruitment.
• Experience in end-to-end recruitment and high-volume environments.

Responsibilities

• Coordinate staff recruitment and selection following company procedures and RBA Code of Conduct.
• Source candidates via portals, LinkedIn, referrals, social media and networks.
• Review resumes, conduct initial screenings, schedule interviews and assess fit.
• Conduct interviews with Hiring Managers to ensure alignment and candidate experience.
• Manage offers, contracts, onboarding and documentation.
• Support work pass administration and compliance with regulations.

Skills

Sourcing strategies

Candidate screening

Interviewing skills

Stakeholder management

English proficiency

Education

Diploma or Bachelor's in HR/Business

Tools

LinkedIn

Recruitment portals

Microsoft Office

Job description

Benefits : 13th Month Salary + Variable Bonus + Meal & Transport allowance

Job Purpose

Responsible for managing the end-to-end recruitment and selection process to ensure the Company attracts, assesses and hires qualified talent in a timely and effective manner. The role works closely with Hiring Managers to understand manpower requirements, develop appropriate sourcing strategies and ensure recruitment practices comply with applicable laws, regulations, Company policies and the RBA Code of Conduct.

The role will also support selected HR operational activities, including work pass applications.

Key Responsibilities

Recruitment & Selection

Coordinate the staff recruitment and selection process in accordance with the Company's hiring procedures, applicable laws and regulations, and the RBA Code of Conduct.

Develop and implement effective sourcing strategies to improve the efficiency and effectiveness of the recruitment process.

Collaborate with Hiring Managers to understand hiring needs and requirements, including the role's specific skills, qualifications, responsibilities and team dynamics.

Source potential candidates through various channels, including job advertisement portals, LinkedIn, employee referral programmes, social media, professional networks and recruitment databases.

Review resumes and applications, conduct initial phone screenings, coordinate interviews and assess candidates' skills, experience and suitability for the role.

Conduct interviews together with Hiring Managers and/or interviewers to achieve alignment, share perspectives and provide a consistent and efficient candidate experience.

Ensure both the technical competencies and behavioural/cultural suitability of candidates are thoroughly evaluated.

Manage the end-to-end recruitment process, including interview scheduling, candidate communication, job offers, preparation of employment contracts and other HR-related documents, and coordination of new hire onboarding.

Conduct candidate data verification and maintain accurate and complete recruitment records.

Ensure candidate information and recruitment processes are managed in accordance with applicable data protection and privacy requirements.

Support initiatives to strengthen the Company's employer branding and talent attraction efforts.

Establish and maintain relationships with universities, professional institutions and industry platforms through career events, partnerships, networking activities and other appropriate channels.

Support the development of a sustainable talent pipeline, particularly for Graduate Engineering Trainee positions and other critical or recurring roles.

Participate in career fairs, campus recruitment activities and other talent acquisition initiatives as required.

Work Pass Administration

Manage the end-to-end application and renewal process for applicable work passes.

Coordinate Professional Visit Pass (PVP) and Dependant's Pass (DP) applications, where applicable.

Liaise with relevant stakeholders and authorities to ensure timely submission, follow-up and completion of work pass applications.

Maintain accurate records and ensure all required supporting documents are properly maintained.

General HR Support

Maintain confidentiality and exercise proper discretion when handling employee and candidate information.

Prepare recruitment and HR-related reports and provide updates to management when required.

Support HR initiatives, projects and process improvements as assigned.

Perform other ad-hoc duties and responsibilities as assigned from time to time.

Qualifications & Experience

Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or a related discipline.

Preferably 5 years of relevant experience in talent acquisition, recruitment or HR.

Experience in end-to-end recruitment and candidate sourcing is essential.

Experience in a high-volume recruitment environment will be an advantage.

Experience in work pass administration will be an advantage.

Familiarity with applicable employment legislation, data protection requirements and the RBA Code of Conduct will be an advantage.

Strong recruitment and candidate sourcing skills.

Good interviewing and candidate assessment capabilities.

Strong stakeholder management and communication skills.

Ability to work effectively with Hiring Managers and cross-functional stakeholders.

Strong organisational and time-management skills.

Ability to manage multiple vacancies and priorities concurrently.

Good attention to detail and accuracy in documentation.

Proactive, resourceful and results-oriented.

Strong interpersonal and negotiation skills.

Ability to maintain confidentiality and handle sensitive information appropriately.

Proficient in Microsoft Office and familiar with recruitment/job portal platforms.

Good written and spoken English.

Working hours:

Mon to Fri, 8am to 5:45pm