HR Executive/Senior Executive

KES International Sdn Bhd; Kulai; On-site; MYR 40,000 - 60,000; Full time

Job summary

KES International Sdn Bhd in Malaysia is seeking an HR Executive to provide operational support across HR functions, collaborating with employees and line managers to deliver timely, accurate HR services.

Key duties include recruitment, compensation & benefits, TMS, performance management, and employee relations, plus data reporting and PDPA compliance. Minimum 2 years of HR experience and a degree/diploma in HRM or equivalent are required.

Qualifications

• Degree or Diploma in Human Resource Management or equivalent.
• 2+ years of related HR experience preferred.
• Familiarity with Malaysian labour laws and PDPA.
• Experience with recruitment, payroll support, and employee records.
• Proficiency in MS Office and HRIS software.

Responsibilities

• Provide operational support across all HR functions.
• Collaborate with employees and managers to deliver timely HR services.
• Assist Recruitment, Compensation & Benefits, TMS, Performance Management, and Employee Relations.
• Support HR metrics reporting, labour surveys, and ISO documentation.
• Process foreign worker permits and payroll-related documentation.
• Assist in training, development, and employee engagement initiatives.
• Ensure PDPA compliance and maintain accurate employee records.
• Contribute to monthly HR reports and data governance.

Skills

HRIS proficiency

Employee relations

Time management

Communication skills

MS Office

Education

Degree/Diploma in Human Resources

Tools

HRIS

TMS

MS Excel

Job description

Provide operational support to the HR Department across all HR functions.

Work closely with employees and line managers to ensure timely, accurate, and high-quality HR service delivery

Responsibilities / Accountabilities:

Primary:- Support core HR functions including Recruitment, Compensation & Benefits, Time Management System (TMS), Performance Management, and Employee Relations.

Secondary:Assist in HR metrics reporting for KES93/KISB/KESSB, labour surveys, ISO documentation, and sustainability reporting. Job Duties:1. Recruitment Handle basic work pass administration (foreigner permit renewals, status checks).

Job Duties:

1. Recruitment Handle basic work pass administration (foreigner permit renewals, status checks). Source direct labour and non-exempt candidates via JobStreet, social media, referrals, and professional networks.

Screen and assist in the interview of shortlisted candidates for assigned roles. Maintain and update candidate pipeline database.

Verify completeness of applicant documentation. Prepare job offers and coordinate new hire onboarding for direct labours and non exempt.

Conduct employee orientation and route new-hire documents for payroll processing.

Maintain employee master list, contracts, and personnel files. Prepare exit interview forms, process clearance, and verify leave calculations.

Maintain proper documentation for new hires, ensuring compliance with Personal Data Protection (PDPA) guidelines .

2. Compensation & Benefits / TMS & Door Access Support leave administration; ensure leave submissions are accurate for monthly payroll.

Coordinate with Payroll on unused leave, leave accruals, and resignee calculations.

Verify and file supporting documents (medical certificates, maternity leave forms, etc.).

Prepare HR movement forms (confirmation, promotion, transfer) for Direct Labor and Non Exempt. Assist in compiling monthly HR reports (attendance, recruitment updates, absenteeism).

Process medical claims and submit for claim process for confirmed employees. Administer TMS/car registration to ipark/door access (ID creation, access setup, clocking issues).

3. Performance Management Distribute confirmation appraisal forms and track submission for direct labor and non exempt staff.

Follow up on probation evaluations with line managers.

Prepare and consolidate annual performance appraisal documents.

Update performance rating and salary information in HR spreadsheets.

4. Training & Development Monitor and update the annual Training Plan. Coordinate internal and external training arrangements.

Ensure training attendance records, certificates, and evaluation forms are filed.

Assist in organising certification or recertification assessments.

Support simple soft-skills training sessions when required. Assist in updating HR-related ISO documents (policies, procedures, forms).

5. Employee Relations Ensure compliance with Malaysian labour laws (EA 1955, SOCSO, EPF, EIS, OSHA).

Prepare documentation for disciplinary cases (tardiness, absenteeism, misconduct).

Support grievance handling and employee feedback sessions.

Assist in staff engagement programmes and wellness initiatives.

6. Foreign Worker Management Assist HR Manager / Senior HR Executive in foreign worker permit renewals, cancellations, and compliance with immigration guidelines.

Assist in record keeping of foreign worker's documentation

7. Data Analysis & Reporting Collect and verify HR-related data according to data governance and PDPA requirements.

Compile reports for labour surveys, HR dashboards, and sustainability reporting.

8. Others Perform any other HR-related tasks assigned by the HR Manager / Senior HR Executive.

Minimum job requirements:

Qualification Degree/Diploma in Human Resource Management or equivalent.

Experience Minimum 2 years of related experience

Special skills / knowledge / certifications / licenses Knowledge:

Knowledge: Familiar with local labour law, HR policies, practices and procedures.

Skill set: MSO/HRIS/TMS/foreign work pass applications

Ability: Able to interact with all staff levels, good writing skills.

Other Characteristics:- Disciplined, resourceful, meticulous, and detail-oriente

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources Executive?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?

KES has been the forerunner in the Burn-In Industry for over 30 years. The wide range of KES Burn-In Boards & Burn-In Systems, coupled with our contractual Burn-In Services offers full turnkey burn-in solutions for the varied needs of our customers.

Throughout the years, our commitment has constantly been to provide our customers with products of high quality and reliability. Our devotion to this has, in turn, won us many prestigious awards.

Most evident of our pursuit for uncompromising quality is our ISO9001 certification that encompass Design, Manufacturing & Burn-In Service.

The wide range of KES Burn-In Boards & Burn-In Systems, coupled with our contractual Burn-In Services offers full turnkey burn-in solutions for the varied needs of our customers. With the rapid revolution of semiconductors in the industry, Burn-In requirements have become an increasingly demanding task. With our group of Dedicated Management, Design Engineers & Sales Managers, KES is a global company with worldwide facilities & offices to assured you of a complete, all-round solution for your Burn-In requirements.

KES has been the forerunner in the Burn-In Industry for over 30 years. The wide range of KES Burn-In Boards & Burn-In Systems, coupled with our contractual Burn-In Services offers full turnkey burn-in solutions for the varied needs of our customers.

Throughout the years, our commitment has constantly been to provide our customers with products of high quality and reliability. Our devotion to this has, in turn, won us many prestigious awards.

Most evident of our pursuit for uncompromising quality is our ISO9001 certification that encompass Design, Manufacturing & Burn-In Service.

The wide range of KES Burn-In Boards & Burn-In Systems, coupled with our contractual Burn-In Services offers full turnkey burn-in solutions for the varied needs of our customers. With the rapid revolution of semiconductors in the industry, Burn-In requirements have become an increasingly demanding task. With our group of Dedicated Management, Design Engineers & Sales Managers, KES is a global company with worldwide facilities & offices to assured you of a complete, all-round solution for your Burn-In requirements.