HR Executive

DRUM FASHION SDN BHD; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

DRUM Fashion Sdn Bhd is seeking an Human Resources Executive to assist day-to-day HR operations across the company and retail outlets. You will support payroll, prepare statutory contributions and maintain confidential employee records.

You will also help with recruitment, onboarding, training coordination and HR reporting while ensuring compliance with Malaysian employment laws and company policies.

Qualifications

• Candidate must have at least a Diploma in Human Resources Management or related field.
• Minimum 1–2 years of relevant HR experience.
• Basic knowledge of Malaysian employment laws and statutory requirements.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong organizational, time management and communication skills.

Responsibilities

• Assist day-to-day HR operations and administration across the company and retail outlets.
• Support monthly payroll by checking attendance, overtime, leave and allowances.
• Prepare statutory contributions (EPF, SOCSO, EIS, PCB, HRD Corp).
• Maintain employee records and HR databases with confidentiality.
• Monitor attendance, leave and absences; liaise with outlets/departments.
• Prepare monthly HR reports (manpower, headcount, turnover).
• Assist in recruitment: job ads, screening, interviews, communication with candidates.
• Coordinate interview schedules and joining documentation.
• Assist onboarding, system registration and orientation for new hires.
• Monitor staff confirmation dates and follow up with supervisors.
• Prepare routine HR letters: confirmation, transfer, promotion, resignation.
• Coordinate staff training and HR development activities.
• Handle employee inquiries on policies, benefits, and leave; escalate when needed.
• Participate in staff welfare activities and company events.
• Liaise with retail outlets to collect HR information and documents.
• Ensure compliance with HR policies and applicable employment requirements.
• Perform other HR-related duties and ad hoc assignments as required.

Skills

HR Policies

Payroll basics

Microsoft Excel

Communication skills

Education

Diploma in Human Resources Management

Tools

MS Word

MS Excel

Job description

Assist in the day-to-day HR operations and administration for the company and retail outlets.

Assist in monthly payroll preparation by checking attendance, overtime, leave, unpaid leave, allowances and other payroll-related information.

Assist in the preparation and submission of statutory contributions including EPF, SOCSO, EIS, PCB and HRD Corp.

Maintain and update employee records, personal information, employment documents and HR databases.

Monitor and update staff attendance, leave, MC and absence records in the HR system, and follow up with relevant outlets or departments where necessary.

Assist in preparing monthly HR reports including manpower, headcount, attendance, overtime, turnover and other HR-related reports.

Assist in recruitment activities including preparing job advertisements, screening applications, arranging interviews and communicating with candidates.

Coordinate interview schedules and follow up with candidates on interview arrangements and employment-related documentation.

Assist in onboarding and orientation of new employees, including preparation of employment documents, system registration and other joining arrangements.

Assist in monitoring staff confirmation dates and follow up with relevant supervisors or department heads.

Prepare and maintain routine HR letters and documents such as confirmation, transfer, promotion, resignation and other employee-related correspondence.

Assist in coordinating staff training, orientation programmes and other HR development activities.

Attend to general employee enquiries relating to HR policies, leave, attendance, benefits and other HR matters, and refer complex matters to the HR Manager when required.

Assist in maintaining proper and confidential filing of employee records and HR documents.

Assist in coordinating employee welfare activities, including birthday celebrations, staff welfare initiatives, childbirth gifts, bereavement assistance and other employee-related matters.

Assist in company events and activities such as team building, staff engagement activities, monthly birthday celebrations and other company initiatives.

Liaise with retail outlets and relevant PICs to collect, verify and follow up on HR-related information and documents.

Support the HR team in ensuring compliance with company HR policies, procedures and applicable employment requirements.

Perform other HR-related duties and ad hoc assignments as assigned by the Management.

Requirements:

Candidate must possess at least a Diploma in Human Resources Management, Business Administration or any relevant field.

Minimum 1–2 years of relevant experience in Human Resources.

Basic knowledge of Malaysian employment laws and statutory requirements.

Good knowledge of Microsoft Office, particularly Microsoft Excel and Word.

Good organizational and time management skills.

Good attention to detail and accuracy.

Good verbal and written communication skills.

Good interpersonal skills and able to communicate effectively with employees at different levels.

Able to work independently and as part of a team.

Able to handle confidential employee information with professionalism and discretion.

Willing to communicate and coordinate with multiple retail outlets.

Experience in the retail or fashion apparel industry will be an added advantage.

DRUM Fashion Sdn Bhd, established in 2010, engages in selling men's and Women's apparel and accesories in malaysia.

Concept:

In DRUM, our products are the beats. The fashion beats.

We believe, the beat is the core of music and fashion is the core of personality.

Is about beats… Because, we play the fashion beats….

Purpose

To provide great value to our customers and society; to provide better life and future to our employees.

Vision

To be a leading fashion company in Malaysia.

Mission

1.To offer latest trends, quality products and competitive price to our customers.

2.To provide customers with services which exceed the customer’s expectation.

3.To achieve sustainable growth and profits.

DRUM Fashion Sdn Bhd, established in 2010, engages in selling men's and Women's apparel and accesories in malaysia.

Concept:

In DRUM, our products are the beats. The fashion beats.

We believe, the beat is the core of music and fashion is the core of personality.

Is about beats… Because, we play the fashion beats….

Purpose

To provide great value to our customers and society; to provide better life and future to our employees.

Vision

To be a leading fashion company in Malaysia.

Mission

1.To offer latest trends, quality products and competitive price to our customers.

2.To provide customers with services which exceed the customer’s expectation.

3.To achieve sustainable growth and profits.

What can I earn as a Human Resources Executive