HR cum Admin Executive

CBRE | WTW; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Job summary

CBRE | WTW in Kuala Lumpur is seeking an HR cum Administrative Executive to provide administrative support to the Property Management team and assist with HR functions. The role involves handling tenancy agreements, service contracts, vendor coordination, and documentation control.

The ideal candidate holds a Diploma or Degree in Business Administration, HRM, Property Management, or related field, with 2–3 years of admin experience.

Qualifications

• Diploma or Degree in Business Administration, Human Resource Management, Property Management, Real Estate, or related field.
• Minimum 2–3 years of relevant administrative experience.
• Experience in property management, real estate, or facilities management will be an advantage.
• Good organizational skills with strong attention to detail and accuracy.
• Good written and verbal communication skills, with the ability to liaise professionally with tenants, vendors, contractors, and internal stakeholders.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Able to multitask, prioritize tasks, and meet deadlines in a fast-paced working environment.
• Proactive, responsible, and able to work independently with minimal supervision.
• Able to handle confidential documents and information professionally.
• Willingness to support both administrative and basic HR functions as required.

Responsibilities

• Provide administrative support to the Property Management team and ensure smooth day-to-day operations.
• Prepare, process, and maintain tenancy agreements, service contracts, and other property-related documentation.
• Coordinate with tenants, vendors, contractors, and internal departments on administrative and operational matters.
• Manage and maintain documentation relating to purchase requests, invoices, work orders, quotations, and other operational records.
• Maintain proper filing systems and ensure property documents, reports, and correspondence are organized and up to date.
• Assist in tracking lease expiry dates, renewals, insurance policies, and relevant compliance documentation.
• Handle tenant enquiries, complaints, and service requests, and coordinate follow-up actions with the relevant parties.
• Assist in preparing meeting minutes, reports, and administrative documentation, and monitor follow-up actions.
• Monitor office supplies, administrative expenses, and procurement requests where required.
• Update internal systems and databases to ensure accurate tenant, property, and operational records.
• Provide general administrative support and assist with other duties as assigned.
• Assist with maintaining employee records and ensuring HR documentation is properly organized and updated.
• Assist with HR administrative matters, including leave records, attendance tracking, and employee documentation.
• Provide general HR administrative support to the HR team as required.

Skills

Organizational skills

Communication skills

Proactive

Multitasking

Attention to detail

Education

Diploma or Degree in Business Administration, Human Resource Management, Property Management, Real Estate, or related field

Tools

Microsoft Word

Microsoft Excel

MS Office

Job description

HR cum Administrative Executive providing administrative support to the Property Management team and ensuring smooth day-to-day operations, while assisting with HR administrative functions.

Job Responsibilities

Administrative Support (Main Focus)

Provide administrative support to the Property Management team and ensure smooth day-to-day operations.

Prepare, process, and maintain tenancy agreements, service contracts, and other property-related documentation.

Coordinate with tenants, vendors, contractors, and internal departments on administrative and operational matters.

Manage and maintain documentation relating to purchase requests, invoices, work orders, quotations, and other operational records.

Maintain proper filing systems and ensure property documents, reports, and correspondence are organized and up to date.

Assist in tracking lease expiry dates, renewals, insurance policies, and relevant compliance documentation.

Handle tenant enquiries, complaints, and service requests, and coordinate follow-up actions with the relevant parties.

Assist in preparing meeting minutes, reports, and administrative documentation, and monitor follow-up actions.

Monitor office supplies, administrative expenses, and procurement requests where required.

Update internal systems and databases to ensure accurate tenant, property, and operational records.

Provide general administrative support and assist with other duties as assigned.

Human Resources Support

Assist with maintaining employee records and ensuring HR documentation is properly organized and updated.

Assist with HR administrative matters, including leave records, attendance tracking, and employee documentation.

Provide general HR administrative support to the HR team as required.

Job Requirements

Diploma or Degree in Business Administration, Human Resource Management, Property Management, Real Estate, or a related field.

Minimum 2–3 years of relevant administrative experience. Experience in property management, real estate, or facilities management will be an advantage.

Good organizational skills with strong attention to detail and accuracy.

Good written and verbal communication skills, with the ability to liaise professionally with tenants, vendors, contractors, and internal stakeholders.

Proficient in Microsoft Office applications, particularly Word and Excel.

Able to multitask, prioritize tasks, and meet deadlines in a fast-paced working environment.

Proactive, responsible, and able to work independently with minimal supervision.

Able to handle confidential documents and information professionally.

Willingness to support both administrative and basic HR functions as required.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Executive?
• Which of the following types of qualifications do you have?
• How many years of Property Operations Management experience do you have?
• Do you have experience using Filing Systems?

Commercial & Industrial Property Management More than 10,000 employees

CBRE Group, Inc. (NYSE:CBRE) is the world’s largest commercial real estate services and investment firm, with a global lead in leasing, sales, property management, outsourcing, and valuation. We also operate major subsidiaries including Trammell Crow Company (development), CBRE Investment Management, Industrious (flexible workplaces), and Turner & Townsend (project/program management). With over 140,000 employees in 100+ countries, CBRE is a Fortune 500 company, consistently recognized for leadership, ethics, sustainability, and diversity.

CBRE Group, Inc. (NYSE:CBRE) is the world’s largest commercial real estate services and investment firm, with a global lead in leasing, sales, property management, outsourcing, and valuation. We also operate major subsidiaries including Trammell Crow Company (development), CBRE Investment Management, Industrious (flexible workplaces), and Turner & Townsend (project/program management). With over 140,000 employees in 100+ countries, CBRE is a Fortune 500 company, consistently recognized for leadership, ethics, sustainability, and diversity.