Property Management & HR Admin Executive

CBRE | WTW; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Job summary

CBRE | WTW in Kuala Lumpur is seeking an HR cum Administrative Executive to provide administrative support to the Property Management team and assist with HR functions. The role involves handling tenancy agreements, service contracts, vendor coordination, and documentation control.

The ideal candidate holds a Diploma or Degree in Business Administration, HRM, Property Management, or related field, with 2–3 years of admin experience.

Qualifications

• Diploma or Degree in Business Administration, Human Resource Management, Property Management, Real Estate, or related field.
• Minimum 2–3 years of relevant administrative experience.
• Experience in property management, real estate, or facilities management will be an advantage.
• Good organizational skills with strong attention to detail and accuracy.
• Good written and verbal communication skills, with the ability to liaise professionally with tenants, vendors, contractors, and internal stakeholders.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Able to multitask, prioritize tasks, and meet deadlines in a fast-paced working environment.
• Proactive, responsible, and able to work independently with minimal supervision.
• Able to handle confidential documents and information professionally.
• Willingness to support both administrative and basic HR functions as required.

Responsibilities

• Provide administrative support to the Property Management team and ensure smooth day-to-day operations.
• Prepare, process, and maintain tenancy agreements, service contracts, and other property-related documentation.
• Coordinate with tenants, vendors, contractors, and internal departments on administrative and operational matters.
• Manage and maintain documentation relating to purchase requests, invoices, work orders, quotations, and other operational records.
• Maintain proper filing systems and ensure property documents, reports, and correspondence are organized and up to date.
• Assist in tracking lease expiry dates, renewals, insurance policies, and relevant compliance documentation.
• Handle tenant enquiries, complaints, and service requests, and coordinate follow-up actions with the relevant parties.
• Assist in preparing meeting minutes, reports, and administrative documentation, and monitor follow-up actions.
• Monitor office supplies, administrative expenses, and procurement requests where required.
• Update internal systems and databases to ensure accurate tenant, property, and operational records.
• Provide general administrative support and assist with other duties as assigned.
• Assist with maintaining employee records and ensuring HR documentation is properly organized and updated.
• Assist with HR administrative matters, including leave records, attendance tracking, and employee documentation.
• Provide general HR administrative support to the HR team as required.

Skills

Organizational skills

Communication skills

Proactive

Multitasking

Attention to detail

Education

Diploma or Degree in Business Administration, Human Resource Management, Property Management, Real Estate, or related field

Tools

Microsoft Word

Microsoft Excel

MS Office

Job description

CBRE | WTW in Kuala Lumpur is seeking an HR cum Administrative Executive to provide administrative support to the Property Management team and assist with HR functions. The role involves handling tenancy agreements, service contracts, vendor coordination, and documentation control.

The ideal candidate holds a Diploma or Degree in Business Administration, HRM, Property Management, or related field, with 2–3 years of admin experience.