HR Coordinator

QI Group; Petaling Jaya; On-site; MYR 33,000 - 56,000; Full time

Job summary

QI Group is seeking an HR Coordinator to support day-to-day HR Operations, ensuring compliance with policies and statutory requirements across global teams. You will manage employee records, assist HR systems, and coordinate training activities within a dynamic organization.

The role requires a Bachelor's degree in HR or related field and 2 years of HR/administrative experience, with a basic understanding of Employment Act and HR best practices.

Qualifications

• Bachelor's degree in HR or related field.
• 2 years HR or administrative experience; fresh grads encouraged to apply.
• Basic understanding of Employment Act and HR best practices.
• Familiarity with HRIS systems; SAP SuccessFactors is an advantage.
• Knowledge of Microsoft Excel and Office applications.

Responsibilities

• Review and audit employment contracts and employee documentation for all global employees to ensure completeness, accuracy, and compliance.
• Maintain organized and up-to-date employee personnel files, both physical and electronic.
• Coordinate the preparation, issuance, renewal, and filing of employment-related documents.
• Monitor document validity and ensure timely updates where required.
• Coordinate the stamping of employment contracts and other statutory documents in accordance with government requirements.
• Maintain accurate employee data within SAP SuccessFactors.
• Perform regular data clean-up to ensure system accuracy and integrity.
• Generate HR reports, dashboards, and workforce analytics as required.
• Assist in preparing, maintaining, and organizing documentation related to Industrial Relations (IR) cases.
• Coordinate internal and external training programmes, including scheduling, logistics, invitations, and attendance tracking.

Education

Bachelor's Degree in Human Resource Management, Business Administration, Psychology, or a related discipline

Tools

SAP SuccessFactors

Excel

Job description

The HR Coordinator supports the day-to-day HR Operations including assisting in the preparation, coordination, and maintenance of documentation relating to all legal matters and industrial relations (IR) cases, administration, Learning & Development, and Employee Documentation processes to ensure compliance with company policies and statutory requirements. The role is responsible for maintaining accurate employee records, supporting HR systems, coordinating training activities, and assisting in employee lifecycle administration across the global organization.

Key responsibilities

Review and audit employment contracts and employee documentation for all global employees to ensure completeness, accuracy, and compliance

Maintain organized and up-to-date employee personnel files, both physical and electronic

Coordinate the preparation, issuance, renewal, and filing of employment-related documents

Monitor document validity and ensure timely updates where required

Coordinate the stamping of employment contracts and other statutory documents in accordance with government requirements

Maintain accurate employee data within SAP SuccessFactors

Perform regular data clean-up to ensure system accuracy and integrity

Generate HR reports, dashboards, and workforce analytics as required

Assist in preparing, maintaining, and organizing documentation related to Industrial Relations (IR) cases

Coordinate internal and external training programmes, including scheduling, logistics, invitations, and attendance tracking

About you

Bachelor's Degree in Human Resource Management, Business Administration, Psychology, or a related discipline

2 years of HR or administrative experience and fresh grad is encouraged to apply

Basic understanding of Employment Act and HR best practices

Familiarity with HRIS systems (SAP SuccessFactors is an advantage)

Knowledge of Microsoft Office applications, particularly Excel

A company’s competitive edge lies in its ability and desire to evolve; to keep abreast of advancements in the industries within which it operates; to innovate; and to dream big.

A company’s competitive edge lies in its ability and desire to evolve; to keep abreast of advancements in the industries within which it operates; to innovate; and to dream big.

What can I earn as a Human Resources Coordinator