HR Assistant (Sungai Buloh)

YONMING GROUP; Selangor; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Group Insurance

Medical and Dental Claims

Free parking

Uniform provided

Gym access

Employee activities

Job summary

YonMing Group in Sungai Buloh, Selangor, is seeking a responsible HR Assistant to join our Human Resources team. The role will primarily administer foreign worker and expatriate matters while supporting day-to-day HR operations.

You will coordinate quotas, work permits, passes and registrations, maintain HR records, and liaise with government agencies and service providers. The position offers opportunities to contribute to HR events and activities.

Qualifications

• Diploma or Bachelor’s degree in HRM, Business Administration or related field.
• Hands-on experience in handling foreign worker and expatriate matters in Malaysia.
• Good organisational and time-management skills and ability to meet deadlines.
• Detail-oriented with strong record-keeping and documentation.
• Good communication and interpersonal skills when dealing with employees and external parties.

Responsibilities

• Handle foreign worker and expatriate administration, including quota applications and replacements.
• Manage work permits, passes and passport applications and renewals.
• Coordinate FOMEMA registrations and medical examinations.
• Maintain and update the Foreign Worker & Expatriate Master File and related records.
• Update information in HR system, SOCSO portal and government portals.
• Liaise with government departments, agents and service providers.
• Support general HR administrative tasks and HR system updates.
• Assist in HR events, training programmes and employee activities.

Skills

Organisational skills

Time management

Communication

Confidentiality

Education

Diploma/Bachelor’s in HRM or related

Job description

YONMING GROUP is a dynamic and growing organisation with operations across multiple branches in Malaysia. Our Human Resources team supports employees across the Group and plays an important role in ensuring smooth HR operations, accurate employee records and effective HR administration.

We are currently looking for a responsible and organised HR Assistant to join our Human Resources team in Sungai Buloh, Selangor.

About the Role

This position will be primarily responsible for the administration and coordination of foreign worker and expatriate matters while also supporting the day-to-day administrative operations of the HR Department.

Key Responsibilities

Handle and coordinate foreign worker and expatriate administration, including quota applications, replacement applications and other related documentation.

Manage and monitor work permit, pass and passport applications and renewals, ensuring all required documents are prepared and submitted within the required timeline.

Handle FOMEMA registration, medical examination arrangements and follow-up on related matters.

Handle and maintain FWCMS registration and other related foreign worker administration.

Maintain and regularly update the Foreign Worker & Expatriate Master File, including passport, permit/pass, insurance, expiry dates and other relevant information.

Update foreign worker and expatriate information in the HR system, SOCSO portal and other relevant systems or government portals.

Monitor expiry dates and ensure timely follow-up for passport, permit/pass, insurance and other required renewals.

Liaise with relevant government departments, agents, service providers and internal departments on foreign worker and expatriate matters when required.

Support the daily administration of the company HR system, including employee information updates and related record maintenance.

Attend to staff requests and enquiries relating to HR system information, employee records, HR documents, HR policies, procedures and general HR administrative matters.

Support the organisation and coordination of HR-related events, training programmes and employee activities.

Provide general administrative support to the HR Department, including filing, document management, coordination and other employee-related administrative matters.

Assist in general HR activities and other duties assigned by the superior from time to time.

Requirements

Diploma / Bachelor's Degree in Human Resource Management, Business Administration or a related field.

Hands-on working experience in handling foreign worker and/or expatriate matters in Malaysia is required.

Good organisational and time-management skills, with the ability to monitor multiple deadlines and follow up matters independently.

Detail-oriented and able to maintain accurate records and documentation.

Good communication and interpersonal skills when dealing with employees, government agencies, agents and external parties.

Able to work independently while supporting the overall HR team.

Responsible, reliable and able to maintain confidentiality when handling employee and company information.

Company Benefits

Competitive basic salary package with performance-based increment opportunities.

Attendance Reward and Long Service Award.

Annual Dinner and employee activities.

Group Insurance.

Medical and Dental Claims.

Free parking.

Company uniform provided.

Sports (e.g. Gym)

Opportunities to gain broader exposure across HR operations and administration.

Perks and benefits Medical Miscellaneous allowance Dental Sports (e.g. Gym) Parking Training, Attendance Reward, Long Service Awards,

Founded in 1979, YonMing Group is the leader in sales, distribution, maintenance and servicing of heavy commercial vehicle parts. Since founding, we have grown organically in achieving more than 43 branches and over 600 staff working across our network of Malaysia, Singapore, Hong Kong, China, Indonesia, Thailand, Vietnam and Myanmar.

We are proud to be the distributor of Shacman trucks in Malaysia as well as out other subsidiaries such as Quality Trailer Parts Sdn Bhd. , Yonming Euro Used Parts Sdn Bhd. and Turbo Performance Sdn Bhd. to provide a full suite of aftermarket services to our customers with their logistic needs.

Company website: http://www.yonming.com/about-us/Facebook page: https://www.facebook.com/yonming79

Founded in 1979, YonMing Group is the leader in sales, distribution, maintenance and servicing of heavy commercial vehicle parts. Since founding, we have grown organically in achieving more than 43 branches and over 600 staff working across our network of Malaysia, Singapore, Hong Kong, China, Indonesia, Thailand, Vietnam and Myanmar.

We are proud to be the distributor of Shacman trucks in Malaysia as well as out other subsidiaries such as Quality Trailer Parts Sdn Bhd. , Yonming Euro Used Parts Sdn Bhd. and Turbo Performance Sdn Bhd. to provide a full suite of aftermarket services to our customers with their logistic needs.

Company website: http://www.yonming.com/about-us/Facebook page: https://www.facebook.com/yonming79