HR Assistant: Payroll, Recruitment & Policy Expert

VH Distribution Sdn. Bhd.; Subang Jaya; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Professional development

Good and friendly working environment

Career growth opportunities

5 Working days

Medical and Hospitalisation Leave

Annual Leave

EPF

SOCSO

EIS

Job summary

VH Distribution Sdn. Bhd. is seeking an HR Administrator to support recruitment, documentation, and HR operations. The role requires handling letters, attendance, records, and payroll-related tasks while maintaining confidentiality and teamwork.

You will work closely with the HR team to ensure efficient HR functions, collaborate with agencies, and assist in policy development. This position offers a stable, five-day work week in a friendly environment.

Qualifications

• At least SPM/Certificate/Diploma/Degree in Administration/Management/HR.
• 2–3 years working experience in Administration HR is advantageous.
• Good working attitude, a team player, result oriented.
• Independent, good communication skills and fast learner.
• Good interpersonal, communication, verbal and written skills in English.
• Good analytical skill, able to solve problems in innovative ways.
• Responsible person and a good team player with positive “can do” attitude, accountable, willing to go the extra miles.
• Proficient in MS Project and MS Office skills.
• Self-starter and ability to work independently and as a member of a team.
• Timely and perfect attendance.
• Ability to maintain a high level of confidentiality regarding team member and management.

Responsibilities

• Work closely with all HR team to ensure that all HR functions are carried out efficiently.
• Handling recruitment for all levels, interview arrangement, documentation and employment contracts.
• Prepare HR letters such as confirmation, increment, promotion, warning, show cause, and termination letters.
• Check overtime and other staff and management claims.
• Maintain HR records including staff files, attendance, compensation, health and medical insurance, and leave.
• Coordinate with recruitment agencies to source candidates for specific positions.
• Monitor and report staff attendance or leaves in a timely manner.
• Assist in ensuring SOPs and company regulations are followed.
• Establish, implement, review HR policies and distribute memoranda.
• Liaise with HODs regarding KPI measurements.
• UBS Software know-how is advantageous.
• Payroll management; maintain payroll records and handle statutory contributions (EPF, SOCSO, EIS, PCB).
• Coordinate with local colleges/universities regarding internships.
• Responsibilities may change and be updated as needed.
• Any other ad hoc assignments as they arise.

Skills

MS Office

MS Project

Team Player

Communication Skills

Analytical Thinking

Confidentiality

Fast Learner

Independent

English Proficiency

Education

SPM/Certificate/Diploma/Degree in Admin/Management/HR

Tools

MS Project

MS Office

Job description

VH Distribution Sdn. Bhd. is seeking an HR Administrator to support recruitment, documentation, and HR operations. The role requires handling letters, attendance, records, and payroll-related tasks while maintaining confidentiality and teamwork.

You will work closely with the HR team to ensure efficient HR functions, collaborate with agencies, and assist in policy development. This position offers a stable, five-day work week in a friendly environment.