HR ASSISTANT

ROTOL GROUP OF COMPANIES; Shah Alam; On-site; MYR 33,000 - 60,000; Full time

Job summary

ROTOL GROUP OF COMPANIES in Shah Alam is seeking a proactive HR Assistant to support daily HR and administrative operations, including recruitment, employee documentation, training coordination, company licenses, and vehicle administration.

The successful candidate will assist in recruitment, prepare HR letters, coordinate training, monitor licenses, and manage company vehicles. At least 2 years in HR/Administration and strong MS Office skills are required.

Qualifications

• Diploma or degree in HR/BA or related field.
• Minimum 2 years of experience in HR and administration.
• Knowledge of Malaysian Employment Act and statutory requirements.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong communication, interpersonal and organizational skills.

Responsibilities

• Assist in full recruitment process: posting ads, screening resumes, interviews, onboarding.
• Prepare HR documents: offers, contracts, confirmation and warning letters.
• Coordinate employee training, registrations, records and HRDC/CIDB matters.
• Monitor and renew company licenses, permits, certifications with authorities.
• Manage company vehicles: road tax, insurance, maintenance, PUSPAKOM, fuel cards.
• Prepare HR reports and employee letters for Management; maintain confidentiality.

Skills

HR Administration

Recruitment support

Onboarding

Training coordination

Documentation

MS Office

Communication skills

Education

Diploma or Degree in HR/BA

Tools

HRMS

MS Excel

Outlook

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a proactive and detail-oriented HR Assistant to join our team. The successful candidate will support daily Human Resource and administrative operations, including recruitment, employee documentation, training coordination, company licenses, and company vehicle administration.

Key Responsibilities

• Assist in the full recruitment process, including posting job advertisements, screening resumes, scheduling interviews, and onboarding new employees.
• Prepare HR-related documents such as offer letters, employment contracts, confirmation letters, warning letters, and other employment correspondence.
• Coordinate employee training programs, including course registration, training arrangements, training records, and HRDC/CIDB-related matters.
• Monitor and maintain company licenses, permits, certifications, and ensure timely renewal with the relevant authorities.
• Manage company vehicles, including road tax and insurance renewal, maintenance servicing, PUSPAKOM inspections, fuel cards, vehicle records, and user allocation.
• Prepare HR reports, employee letters, and other administrative reports as requested by Management.
• Maintain confidentiality of employee and company information.
• Provide general administrative support and perform any other duties assigned by Management.

Requirements

Diploma or Degree in Human Resource Management, Business Administration, or related field.

Minimum 2 years of working experience in HR and Administration.

Knowledge of Malaysian Employment Act and statutory requirements.

Proficient in Microsoft Office (Excel, Word & Outlook).

Good communication, interpersonal, and organizational skills.

Able to multitask, work independently, and meet deadlines.

Added Advantage

• Experience handling company licenses, permits, and certifications.
• Experience managing company vehicles, including road tax, insurance, maintenance, and PUSPAKOM matters.
• Experience with HRDC and CIDB administration.
• Experience using HRMS or payroll systems is an advantage.