HR and Admin Assistant (Mandarin Speaker)

SHANGHAI TUNNEL ENGINEERING AND CONSTRUCTION (MALAYSIA) SDN. BHD.; Shah Alam; On-site; MYR 39,000 - 58,000; Full time

Job summary

SHANGHAI TUNNEL ENGINEERING AND CONSTRUCTION (MALAYSIA) Sdn Bhd is seeking a Human Resources & Administration Assistant in Shah Alam to perform general administrative duties, data entry, filing, and documentation while supporting HR and finance functions.

The role requires Mandarin proficiency, a Diploma in Business Administration or HR, 1–2 years of experience (fresh graduates welcome), and strong MS Office skills.

Qualifications

• Diploma in Business Administration, Human Resources, or a related field.
• Fresh graduates are welcome to apply; 1–2 years of HR/administrative experience preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good communication, organization and interpersonal skills.

Responsibilities

• Perform general administrative duties including filing, data entry, documentation and correspondence.
• Manage office supplies inventory and arrange replenishment.
• Coordinate and schedule meetings, appointments and travel arrangements.
• Maintain accurate records of company documents and licenses.
• Maintain proper records of documents, licenses and confidential files.
• Liaise with internal departments and external parties on administrative matters.
• Handle incoming/outgoing communications (telephone, email, courier).
• Assist in organizing company events, meetings, training sessions and activities.
• Support HR and Finance & Accounts with administrative assistance (employee records, expense claims).
• Ensure the office is clean, safe, organized and well-maintained.
• Perform other duties as assigned by supervisor or management.

Skills

Microsoft Office

Communication skills

Mandarin

Education

Diploma in Business Administration / Human Resources or related field

Tools

Microsoft Office Suite

Job description

Perform general administrative duties including filing, data entry, documentation, and correspondence.

Manage office supplies inventory and arrange replenishment when necessary.

Coordinate and schedule meetings, appointments, and travel arrangements.

Maintain accurate and up-to-date records of company documents and licenses.

Maintain proper records of company documents, licenses, and confidential files.

Liaise with internal departments and external parties on administrative matters.

Handle incoming and outgoing communications, including telephone calls, emails, courier services, and correspondence.

Assist in organizing company events, meetings, training sessions, and other activities.

Support HR and Finance & Accounts functions with administrative assistance (e.g., employee records, expense claims).

Ensure the office environment is clean, safe, organized, and well-maintained.

Perform any other duties and responsibilities as assigned by the superior or management.

Requirements:

Diploma in Business Administration, Human Resources, or a related field.

Preferably 1 to 2 years of experience in HR or administrative work. Fresh graduates are welcome to apply.

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Good communication, organization and interpersonal skills.

Ability to multitask, prioritize workload, and able to meet monthly reporting deadlines.

Mandarin proficiency required to communicate effectively with Mandarin-speaking stakeholders.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Assistant?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?

Engineering & Project Management Services 51-100 employees

About Us

Shanghai Tunnel Engineering and Construction (Malaysia) Sdn Bhd (1239440-U) was incorporated in Kuala Lumpur on 20th July 2017 and one of the subsidiaries company of SHANGHAI TUNNEL ENGINEERING CO. LTD. (STEC) with head office in Shanghai, China. STEC was established in 1965. It is fully owned by the state government and listed on the Shanghai Stock Exchange.

STEC is ranked 4th by total turnover for Contractors in China and also the top-ranking infrastructure company in Shanghai. STEC is also the first TBM (Tunnel Boring Machine) manufacturer (Design and Manufacture) in China. In Singapore, STEC is on the TOP 5 ranking of preferred MRT contractors recognized by the Singapore Government. STEC also established branches in Hong Kong, Macau and India while in Poland and Angola, STEC is involved in the general construction sector.

To date, STEC is operating and managing 5 international branches with 13 on-going projects worth hundreds of million US dollars in 5 countries.

Our Vision

Providing innovative, cost effective and sustainable solutions to underground works, bringing the best engineering solutions to our clients and all the stakeholders.

Appointed in 2019 as a Joint Venture partner, this contract involves the construction of a 2.5km twin-bored tunnel and its stations in the eastern section of the LRT3 contract.

About Us

Shanghai Tunnel Engineering and Construction (Malaysia) Sdn Bhd (1239440-U) was incorporated in Kuala Lumpur on 20th July 2017 and one of the subsidiaries company of SHANGHAI TUNNEL ENGINEERING CO. LTD. (STEC) with head office in Shanghai, China. STEC was established in 1965. It is fully owned by the state government and listed on the Shanghai Stock Exchange.

STEC is ranked 4th by total turnover for Contractors in China and also the top-ranking infrastructure company in Shanghai. STEC is also the first TBM (Tunnel Boring Machine) manufacturer (Design and Manufacture) in China. In Singapore, STEC is on the TOP 5 ranking of preferred MRT contractors recognized by the Singapore Government. STEC also established branches in Hong Kong, Macau and India while in Poland and Angola, STEC is involved in the general construction sector.

To date, STEC is operating and managing 5 international branches with 13 on-going projects worth hundreds of million US dollars in 5 countries.

Our Vision

Providing innovative, cost effective and sustainable solutions to underground works, bringing the best engineering solutions to our clients and all the stakeholders.

Appointed in 2019 as a Joint Venture partner, this contract involves the construction of a 2.5km twin-bored tunnel and its stations in the eastern section of the LRT3 contract.

What can I earn as a Human Resources and Administration Assistant