HR & Admin Assistant | Mandarin-Speaking Organizer

Shanghai Tunnel Engineering And Construction; Selangor; On-site; MYR 33,000 - 56,000; Full time

Job summary

Shanghai Tunnel Engineering And Construction in Petaling, Malaysia, seeks an Administrative Assistant to perform general administrative duties, data entry, filing, and correspondence. You will coordinate meetings, manage travel, maintain records, and liaise with internal teams and external parties on administrative matters.

The role involves handling communications, assisting HR and Finance with records, and organizing events.

Qualifications

• Diploma in Business Administration, Human Resources, or related field.
• 1–2 years of experience in HR or administrative work; fresh graduates welcome.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Good communication, organization and interpersonal skills.
• Mandarin proficiency to communicate with Mandarin-speaking stakeholders.

Responsibilities

• Perform general administrative duties including filing, data entry, documentation, and correspondence.
• Manage office supplies inventory and replenish as needed.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Maintain accurate records of company documents and licenses.
• Liaise with internal departments and external parties on administrative matters.
• Handle incoming and outgoing communications, including calls and emails.
• Assist in organizing company events, trainings, and activities.
• Support HR and Finance & Accounts with administrative tasks such as employee records and expense claims.
• Ensure the office is clean, safe, organized, and well-maintained.

Skills

Communication

Organization

Interpersonal skills

Multitasking

Education

Diploma in Business Administration, Human Resources, or related field

Tools

Microsoft Office

Job description

Shanghai Tunnel Engineering And Construction in Petaling, Malaysia, seeks an Administrative Assistant to perform general administrative duties, data entry, filing, and correspondence. You will coordinate meetings, manage travel, maintain records, and liaise with internal teams and external parties on administrative matters.

The role involves handling communications, assisting HR and Finance with records, and organizing events.