Administrative Assistant & HR Support (Mandarin)

Shanghai Tunnel Engineering And Construction; Selangor; On-site; MYR 33,000 - 47,000; Full time

Job summary

Shanghai Tunnel Engineering And Construction – Petaling in Malaysia is seeking an Administrative Assistant to perform general administrative duties including filing, data entry, and correspondence. You will manage office supplies, coordinate meetings and travel, and maintain records of documents and licenses.

The role requires Mandarin proficiency to communicate with Mandarin-speaking stakeholders. The ideal candidate holds a Diploma in Business Administration or related field, with 1–2 years of

Qualifications

• Diploma in Business Administration, Human Resources, or a related field.
• 1–2 years of experience in HR or administrative work; fresh graduates welcome.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Mandarin proficiency required to communicate with Mandarin-speaking stakeholders.

Responsibilities

• Perform general administrative duties including filing, data entry, documentation, and correspondence.
• Manage office supplies inventory and arrange replenishment when necessary.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Maintain accurate and up-to-date records of company documents and licenses.
• Liaise with internal departments and external parties on administrative matters.
• Handle incoming and outgoing communications, including telephone calls, emails, courier services, and correspondence.
• Assist in organizing company events, meetings, training sessions, and other activities.
• Support HR and Finance & Accounts functions with administrative assistance.
• Ensure the office environment is clean, safe, organized, and well-maintained.
• Perform any other duties and responsibilities as assigned by the superior or management.

Skills

Administrative skills

Communication

Multitasking

Interpersonal skills

Time management

Education

Diploma in Business Administration, Human Resources, or a related field

Tools

Microsoft Office

Job description

Shanghai Tunnel Engineering And Construction – Petaling in Malaysia is seeking an Administrative Assistant to perform general administrative duties including filing, data entry, and correspondence. You will manage office supplies, coordinate meetings and travel, and maintain records of documents and licenses.

The role requires Mandarin proficiency to communicate with Mandarin-speaking stakeholders. The ideal candidate holds a Diploma in Business Administration or related field, with 1–2 years of