Admin Assistant

Shanghai Tunnel Engineering And Construction; Selangor; On-site; MYR 36,000 - 60,000; Full time

Job summary

Shanghai Tunnel Engineering And Construction – Petaling is seeking an administrative/HR assistant to support day-to-day operations and document control. The role involves filing, data entry, meetings coordination, and liaison with internal teams.

The ideal candidate holds a Diploma in Business Administration or HR, has 1–2 years of relevant experience or is a fresh graduate, and is proficient in Microsoft Office. Mandarin proficiency is required to communicate with Mandarin-speaking stakeholders.

Qualifications

• Diploma in Business Administration, Human Resources, or a related field.
• Fresh graduates are welcome to apply; 1–2 years of experience preferred in HR or administrative work.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication, organization, and interpersonal skills.
• Ability to multitask, prioritize workload, and meet monthly reporting deadlines.
• Mandarin proficiency is required to communicate with Mandarin-speaking stakeholders.

Responsibilities

• Perform general administrative duties including filing, data entry, documentation, and correspondence.
• Manage office supplies inventory and arrange replenishment when necessary.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Maintain accurate and up-to-date records of company documents and licenses.
• Maintain proper records of company documents, licenses, and confidential files.
• Liaise with internal departments and external parties on administrative matters.
• Handle incoming and outgoing communications, including telephone calls, emails, courier services, and correspondence.
• Assist in organizing company events, meetings, training sessions, and other activities.
• Support HR and Finance & Accounts functions with administrative assistance.

Skills

Microsoft Office

Mandarin proficiency

Communication

Multitasking

Education

Diploma in Business Administration or HR

Job description

Shanghai Tunnel Engineering And Construction – Petaling

• Perform general administrative duties including filing, data entry, documentation, and correspondence.
• Manage office supplies inventory and arrange replenishment when necessary.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Maintain accurate and up-to-date records of company documents and licenses.
• Maintain proper records of company documents, licenses, and confidential files.
• Liaise with internal departments and external parties on administrative matters.
• Handle incoming and outgoing communications, including telephone calls, emails, courier services, and correspondence.
• Assist in organizing company events, meetings, training sessions, and other activities.
• Support HR and Finance & Accounts functions with administrative assistance (e.g., employee records, expense claims).
• Ensure the office environment is clean, safe, organized, and well-maintained.
• Perform any other duties and responsibilities as assigned by the superior or management.

Requirements:

• Diploma in Business Administration, Human Resources, or a related field.
• Preferably 1 to 2 years of experience in HR or administrative work. Fresh graduates are welcome to apply.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good communication, organization and interpersonal skills.
• Ability to multitask, prioritize workload, and able to meet monthly reporting deadlines.
• Mandarin proficiency required to communicate effectively with Mandarin-speaking stakeholders.