Administrative & Human Resource Manager

DENSHI MARUWA INDUSTRIES (M) SDN BHD; Kajang; On-site; MYR 120,000 - 180,000; Full time

Job summary

Denshi Maruwa Industries (M) Sdn. Bhd. in Kajang is seeking a hands-on Human Resources Manager to lead HR and Administration across manpower planning, recruitment, onboarding, confirmation, promotion, performance management and exit processes.

You will handle Employee Relations/Industrial Relations matters, ensure compliance with Malaysian laws and ISO standards, manage training, staff housing and facilities, and coordinate factory expansion projects in a fast-paced manufacturing setting.

Qualifications

• Diploma or degree in Human Resources, Business Administration, Management or related field.
• Minimum 5 years of relevant HR & Administration experience in a manufacturing environment.
• Good knowledge of Malaysian employment legislation and statutory requirements.
• Experience in recruitment, ER/IR, disciplinary management, training and HR administration.
• Experience in ISO audit, compliance and documentation.
• Experience in staff hostel/accommodation and facility management is an advantage.
• Strong coordination, follow-up, communication and problem-solving skills.
• Hands-on, proactive, independent and able to work in a fast-paced expansion environment.
• Good command of English, Mandarin and Malay to liaise with diverse clients, suppliers, or associates.
• Proficient in Microsoft Office and HR/Admin systems.

Responsibilities

• Manage full spectrum of HR functions including manpower planning, recruitment, onboarding, confirmation, promotion, performance management and exit processes.
• Handle Employee Relations (ER) and Industrial Relations (IR) matters, including disciplinary cases, grievances, domestic inquiries and employee disputes.
• Ensure compliance with Malaysian employment laws and statutory requirements, including EA, IRA, EPF, SOCSO, EIS, LHDN/PCB, HRD Corp and other regulations.
• Keep updated on changes to employment legislation and ensure timely implementation.
• Develop and maintain HR policies, SOPs, Employee Handbook, forms and HR systems.
• Plan and coordinate Training Needs Analysis, annual training plans, training budget and employee development programmes.
• ISO & Compliance: ensure HR & Administration Department is fully compliant with ISO requirements and documentation; coordinate audits and corrective actions.
• Administration & Facility Management: manage daily admin functions, facilities, assets, vendors, utilities and services; oversee Staff Hostel/accommodation and welfare facilities.
• Project & Regulatory Coordination: coordinate factory expansion and liaise with authorities; monitor submissions and renewal deadlines.

Skills

Coordination

Communication

Problem-solving

Leadership

Organizational skills

Education

Diploma/Degree in Human Resources

Business Administration

Management or related field

Tools

Microsoft Office

HR/Admin systems

Job description

Manage the full spectrum of HR functions, including manpower planning, recruitment, onboarding, confirmation, promotion, performance management, resignation and termination.

Handle Employee Relations (ER) and Industrial Relations (IR) matters, including disciplinary cases, grievances, domestic inquiries and employee disputes.

Ensure compliance with Malaysian employment laws and statutory requirements, including Employment Act (EA), Industrial Relations Act (IRA), EPF, SOCSO, EIS, LHDN/PCB, HRD Corp and other applicable regulations.

Keep updated on changes and amendments to employment legislation and statutory requirements and ensure timely implementation.

Develop and maintain HR policies, SOPs, Employee Handbook, forms and HR systems.

Plan and coordinate Training Needs Analysis (TNA), annual training plans, training budget and employee development programmes.

ISO & Compliance

Ensure the HR & Administration Department is fully compliant with applicable ISO requirements.

Maintain proper HR/Admin documentation and records for internal and external audits.

Coordinate audit preparation, corrective actions and follow-up to ensure the department successfully passes ISO audits.

Ensure company licences, permits, certificates and regulatory approvals are properly maintained and renewed on time.

Administration & Facility Management

Manage daily Administration functions, office facilities, company assets, vendors, contractors, utilities and general services.

Manage Staff Hostel / Accommodation, including registration, room allocation, cleanliness, maintenance, welfare, house rules and compliance with relevant requirements.

Oversee employee welfare facilities such as canteen, transportation, uniforms and other general services where applicable.

Coordinate with contractors, consultants and service providers on facility maintenance and improvement works.

Project & Regulatory Coordination

Coordinate and follow up on ongoing factory expansion, facility and infrastructure projects, including electrical, water/wastewater treatment, civil and building works.

Liaise with relevant government authorities and agencies, including BOMBA, DOE/JAS, DOSH/JKKP, MITI, AELB, TNB, water authority, TM, Maxis, local authorities and other relevant bodies.

Monitor project progress, regulatory submissions, approvals, inspections and renewal deadlines.

Prepare updates and reports for Management as required.

Requirements

Diploma/Degree in Human Resources, Business Administration, Management or related field.

Minimum 5 years of relevant HR & Administration experience, preferably in a manufacturing environment.

Good knowledge of Malaysian employment legislation and statutory requirements.

Experience in recruitment, ER/IR, disciplinary management, training and HR administration.

Experience in ISO audit, compliance and documentation.

Experience in staff hostel/accommodation and facility management is an advantage.

Strong coordination, follow-up, communication and problem-solving skills.

Hands-on, proactive, independent and able to work in a fast-paced expansion environment.

Good command of English, Mandarin and Malay to liaise with diverse clients, suppliers, or associates.

Proficient in Microsoft Office and HR/Admin systems.

. Personal Attributes

Hands-on and proactive

Strong sense of responsibility and urgency

Good leadership and people-management skills

Highly organized and detail-oriented

Strong follow-up and coordination skills

Able to manage multiple tasks and deadlines

Good communication and interpersonal skills

Positive attitude with a strong “get things done” mindset

Unlock job insights

Manufacturing 101-1,000 employees

Denshi Maruwa Industries (M) Sdn. Bhd., recently acquired by the Yan Tat Group from Hong Kong, is involved in the manufacturing of Printed Circuit Boards (PCBs), with a total investment value of USD 50 million.

Denshi Maruwa Industries (M) Sdn. Bhd., recently acquired by the Yan Tat Group from Hong Kong, is involved in the manufacturing of Printed Circuit Boards (PCBs), with a total investment value of USD 50 million.

What can I earn as a Human Resources Manager