HR Assistant: Onboarding, Compliance & People Ops

CVF FORWARDING (M) SDN BHD; Klang City; On-site; MYR 28,000 - 47,000; Full time

Benefits offered by this job

Annual Leave & Public Holidays

Overtime Pay

Performance Bonus

Friendly Working Environment

Company Events

Salary Review

Job summary

CVF FORWARDING (M) SDN BHD is seeking an HR Assistant to support end-to-end HR processes in Malaysia. The role covers recruitment, onboarding, maintaining employee records, attendance and leave management, and basic employee relations.

The ideal candidate holds a diploma or degree in HRM or related field, with 1–2 years of HR experience preferred; fresh graduates may also be considered. Proficiency in Bahasa Malaysia and English, and strong MS Office skills are expected.

Qualifications

• Diploma or Degree in Human Resource Management, Business Administration, Management or a related field.
• 1–2 years of HR experience preferred; fresh graduates may also be considered.
• Basic knowledge of Malaysian employment laws and HR practices.
• Familiar with EPF, SOCSO, EIS and PCB procedures.
• Basic knowledge of payroll, attendance and leave administration.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Able to maintain confidential employee information.
• Good organisational and time-management skills.
• Able to work independently and as part of a team.
• Responsible, disciplined, detail-oriented and able to meet deadlines.
• Good command of Bahasa Malaysia and English; additional languages are an advantage.
• Willing to handle general HR and administrative duties as required.
• Fresh graduates are welcome to apply.

Responsibilities

• Recruitment & Hiring: Post job advertisements on JobStreet, Indeed, social media, etc.; screen applications and resumes; contact candidates and arrange interviews; prepare interview schedules and documents; assist with onboarding new employees.
• Attendance & Leave Management: Monitor attendance and punctuality; record annual/sick/emergency/unpaid leave; follow up on absenteeism; prepare attendance reports.
• Employee Records & Documentation: Maintain employee files and HR records; prepare employment, confirmation, promotion and transfer letters; maintain attendance and employee information; ensure proper filing and audit readiness.
• Employee Relations: Assist employees with HR enquiries; handle basic complaints and workplace issues; assist management with disciplinary matters; prepare warning/show-cause letters and other HR correspondence.
• Company Policies & Compliance: Help implement HR policies; ensure employees understand rules; maintain HR records for audits/inspections; assist in compliance with Malaysian employment requirements.
• Training & Development: Coordinate training programmes; arrange venues and materials; maintain training records; assist management in identifying training needs.
• Employee Onboarding & Offboarding: Prepare documents for new employees; conduct orientation; collect company property; prepare resignation/clearance documents.

Skills

Communication skills

Interpersonal skills

Team player

Time management

Attention to detail

Confidentiality

Bahasa Malaysia & English

Education

Diploma or Degree in HRM / Business Administration / Management

Tools

Microsoft Office

Job description

CVF FORWARDING (M) SDN BHD is seeking an HR Assistant to support end-to-end HR processes in Malaysia. The role covers recruitment, onboarding, maintaining employee records, attendance and leave management, and basic employee relations.

The ideal candidate holds a diploma or degree in HRM or related field, with 1–2 years of HR experience preferred; fresh graduates may also be considered. Proficiency in Bahasa Malaysia and English, and strong MS Office skills are expected.