HR & Admin Operations Specialist

MANSFIELD MANUFACTURING (M) SDN. BHD.; Ayer Keroh; On-site; MYR 39,000 - 56,000; Full time

Job summary

MANSFIELD MANUFACTURING (M) SDN. BHD. is seeking a responsible HR & Admin Executive to support day-to-day HR and Administration at our Malacca facility.

You will manage HR operations, employee records, onboarding, and recruitment, while ensuring accurate payroll support and statutory compliance. The ideal candidate holds a Diploma or Degree in HR/Business Administration, with 2–3 years' experience in HR and administration (manufacturing preferred).

Qualifications

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Management or a related field.
• Minimum 2–3 years of relevant HR and administration experience, preferably in a manufacturing environment.
• Experience handling worker disciplinary and misconduct matters.
• Experience conducting workplace investigations and preparing disciplinary documentation such as show cause letters and investigation records.
• Good knowledge of Malaysian employment practices and statutory requirements.
• Experience with payroll, attendance, leave administration and statutory contributions is an advantage.
• Good communication and interpersonal skills; ability to communicate with management and production workers.
• Proficiency in Mandarin is required; also English and Bahasa Malaysia.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Experience with HRIS/payroll systems is an advantage.

Responsibilities

• Manage day-to-day HR operations and maintain accurate employee records.
• Handle onboarding, orientation, confirmation, transfer, resignation and other employment-related processes.
• Assist in recruitment activities, including job posting, candidate screening, interview arrangements and preparation of employment documentation.
• Maintain employee attendance, leave and overtime records.
• Assist in monthly payroll preparation and verification, including salary, overtime, allowances, deductions and statutory contributions.
• Assist in statutory submissions and payments including EPF, SOCSO, EIS, PCB and other HR-related statutory requirements.
• Administer employee benefits, leave, medical claims and other HR-related matters.
• Prepare HR reports and manpower-related statistics as required by management.
• Handle worker discipline and misconduct matters, including attendance issues, violation of company rules, insubordination, fighting, absenteeism and other workplace misconduct.
• Conduct preliminary investigations, collect relevant information and evidence, coordinate employee statements and assist in preparing show cause letters, warning letters and other disciplinary documentation.
• Monitor disciplinary cases and ensure appropriate follow-up actions are properly documented and implemented in accordance with company policies and applicable employment laws.
• Assist in handling employee enquiries, grievances and other employee relations issues.
• Ensure HR policies, procedures and company rules are properly communicated and implemented.
• Maintain proper filing and confidentiality of employee and HR records.
• Assist in ensuring compliance with the Employment Act 1955, applicable Malaysian labour regulations and company policies.
• Assist with internal and external audits relating to HR, administration and compliance.
• Assist in the implementation and maintenance of HR policies and procedures in line with company requirements and RBA/ISO standards.

Skills

Communication skills

Interpersonal skills

Attention to detail

Team collaboration

Education

Diploma or Bachelor's in HR/BA/Management

Tools

MS Office

HRIS/Payroll

Job description

MANSFIELD MANUFACTURING (M) SDN. BHD. is seeking a responsible HR & Admin Executive to support day-to-day HR and Administration at our Malacca facility.

You will manage HR operations, employee records, onboarding, and recruitment, while ensuring accurate payroll support and statutory compliance. The ideal candidate holds a Diploma or Degree in HR/Business Administration, with 2–3 years' experience in HR and administration (manufacturing preferred).