HR/ADMIN INTERN

HHC Building Construction; Seberang Perai; On-site; MYR 8,900 - 13,000; Full time

Job summary

Jora Malaysia is seeking a motivated and responsible HR & Admin Intern to support the HR and Administration team in daily operations. This internship provides hands-on exposure to HR processes, employee administration, recruitment, documentation, and general office administration.

Location: Bukit Mertajam, Penang. Working days are Monday to Friday, 8:30 AM to 5:30 PM. This role offers practical experience in HR and office management within a dynamic team.

Qualifications

• Pursuing a Diploma/Degree in HR Management, Business Administration, Management or related field
• Good communication and interpersonal skills
• Proficient in Microsoft Office

Responsibilities

• Assist in maintaining and updating employee records and HR databases.
• Assist with attendance, leave, and time-off records.
• Support recruitment activities: job postings, screening, interview arrangements and follow-ups.
• Assist with onboarding and preparation of onboarding documents.
• Prepare HR letters, forms and employee documents.
• Monitor passport/work permits, contracts and expiry dates.
• Assist in filing and confidentiality of HR documents.
• Assist with daily office administrative tasks and documentation.
• Prepare, organize, scan, photocopy and file documents.
• Maintain records and filing systems; monitor stationery and supplies.
• Support in preparing reports, notices and memos.
• Assist with company activities, meetings and staff events.
• Perform other duties assigned by HR/Admin team.

Skills

Microsoft Excel

Microsoft Word

Education

Diploma/Degree in HRM/BA/Management

Tools

Microsoft Excel

Microsoft Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a motivated and responsible HR & Admin Intern to support the Human Resources and Administration team in daily operations. This internship provides hands-on exposure to HR processes, employee administration, recruitment, documentation, and general office administration.

Job Summary

We are looking for a motivated and responsible HR & Admin Intern to support the Human Resources and Administration team in daily operations. This internship provides hands-on exposure to HR processes, employee administration, recruitment, documentation, and general office administration.

Key Responsibilities

Human Resources

• Assist in maintaining and updating employee records and HR databases.

• Assist with attendance, leave, and time-off records.

• Support recruitment activities, including job postings, candidate screening, interview arrangements, and follow-ups.

• Assist with employee onboarding and preparation of onboarding documents.

• Prepare and organize HR letters, forms, and other employment-related documents.

• Assist in monitoring employee documents such as passports, work permits, contracts, and other expiry dates.

• Assist in maintaining proper filing of employee records and confidential HR documents.

Administration

• Assist with daily office administrative tasks and documentation.

• Prepare, organize, scan, photocopy and file documents.

• Assist in maintaining proper records and filing systems.

• Assist with stationery and office supplies monitoring.

• Support the HR/Admin team in preparing reports, notices, memos and other documents.

• Assist with company activities, meetings, staff events and other administrative arrangements.

• Perform other duties and ad-hoc tasks assigned by the HR/Admin team.

Requirements

• Currently pursuing a Diploma/Degree in Human Resource Management, Business Administration, Management, or a related field.

• Able to commit to the required internship period.

• Good communication and interpersonal skills.

• Basic knowledge of Microsoft Office, especially Microsoft Excel and Word.

• Organized, responsible and willing to learn.

• Able to maintain confidentiality when handling employee information.

• Able to work independently as well as in a team.

Internship Details

Position: HR & Admin Intern
Location: Bukit Mertajam, Penang
Working Days: Monday - Friday [5 Days Works]
Working Hours: 8:30 AM - 5:30 PM

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