HR - Admin Executive

Arizzu Design Sdn Bhd; Shah Alam; On-site; MYR 36,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Maternity leave

Opportunities for promotion

Parental leave

Job summary

Arizzu Design Sdn Bhd is seeking an HR/Payroll Administrator to handle full-cycle payroll for full-time staff, verify timesheets, calculate overtime, and generate payroll reports. The role covers statutory payments and year-end processes using QuickPay and Dayforce.

Responsibilities include visa life cycle management, foreign worker administration, recruitment/onboarding, and general administrative support. Immediate availability is beneficial. Health insurance and other benefits apply.

Qualifications

• Graduate or Diploma preferably with specialization business or Human Resources
• Experience of 1 to 3 years at a similar level in Human Resources
• Well versed with local payroll processing and payroll administration
• Well versed with visa applications and administration
• Experience with QuickPay and Dayforce software’s would be advantageous
• Able to start immediately will be an advantage

Responsibilities

• Administering and Processing Payrolls for Full-Time Staff
• Timesheet verification
• Overtime calculation
• Key-in into Quick Pay (Payroll System) & Generate payroll report
• Consolidate Payroll Report into Finance Report
• Generate payslip
• Statutory Payment (EPF, Income Tax, Socso, EIS, Levy)
• Salary Increment Exercise/Bonus/Equity Adjustment/Incentive
• Year End closing and New Year opening in Quick Pay (Payroll System)
• Generation of EA Form for Employees
• Employer E‑Filing
• Management of Visa Application and Administration
• Responsible for all phases of the pass/visa life cycles from initial application to renewal and cancellation
• Work closely with the immigration services/agent visa, engaging extensively with employees, hiring managers, Heads of Department (HOD) and external immigration vendors
• Manage Foreign Worker’s Employment (Fomema, Insurance, Endorsement to Immigration)
• Issuance of Letter for Opening of Bank Account
• Recruitment and Onboarding (Contracts, data updates, IT coordination, medical coverage)
• Support with annual performance appraisals, uniforms and safety gear, and facility-related tasks

Skills

Advanced Excel

MS Office

Payroll knowledge

Labor law knowledge

Communication skills

Independent worker

Education

Diploma/Graduate in HR or related

Tools

QuickPay

Dayforce

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Administering and Processing Payrolls for Full-Time Staff
• Timesheet verification
• Overtime calculation
• Key-in into Quick Pay (Payroll System) & Generate payroll report
• Consolidate Payroll Report into Finance Report
• Generate payslip
• Statutory Payment (EPF, Income Tax, Socso, EIS, Levy)
• Salary Increment Exercise/Bonus/Equity Adjustment/Incentive
• Year End closing and New Year opening in Quick Pay (Payroll System)
• Generation of EA Form for Employees
• Employer E‑Filing

2. Management of Visa Application and Administration

• Responsible for all phases of the pass/visa life cycles from initial application to renewal and cancellation.
• Work closely with the immigration services/agent visa, engaging extensively with employees, hiring managers, Heads of Department (HOD) and external immigration vendors. This role is crucial in supporting international relocations and assignments for project.

3. Management of Foreign Worker’s Employment

• Fomema and Insurance Registration (Protect Health, FW Hospitalization Scheme - Tokyo Marine, Insurance Guarantee - Tokyo Marine) - Renew every year
• Submission for Endorsement to Immigration Dept (Visit Pass - Temporary Employment) i.e Work Permit - Renew every year
• Issuance of Letter for Opening of Bank Account

5. Recruitment and Onboarding

• Issuance of Contract Agreement, Freelancer Agreement & Professional Consulting Agreement
• New Joiners data update in Payroll System
• Coordinate Laptop, company phone and email requests with IT
• Registration of medical coverage for new joiners
• Issuance of Evaluation/Confirmation letter for probationers

6. Other

• Supporting with the administration of our annual performance appraisals
• Collecting uniform & safety shoes sizes from the employees & placing order
• Provide support for daily administrative operations, including ordering stationery and pantry items, coordinating staff gatherings, and managing facility-related tasks

Required Skills/Abilities:

• Proficient in MS Office, with advanced working knowledge of Excel.
• Good knowledge of Malaysian Labor laws.
• Honest, dependable and ethical. With a positive go getter attitude.
• Ability to work independently with minimum supervision.
• Excellent Communication and interpersonal skills.

Education and Experience:

• Graduate or Diploma preferably with specialization business or Human Resources
• Experience of at least 1 to 3 years at a similar level in Human Resources
• Well versed with local payroll processing and payroll administration
• Well versed with visa applications and administration
• Experience with QuickPay and Dayforce software’s would be advantageous.
• Able to start immediately will be an advantage

Job Types: Full-time, Permanent

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave