HR & Admin Executive

DPS RESOURCES BERHAD; Malacca City; On-site; MYR 36,000 - 60,000; Full time

Job summary

DPS Resources Berhad, a Melaka-based company, is seeking a proactive HR & Administration Executive to manage the full spectrum of HR functions, including onboarding, records, attendance, and payroll coordination.

You will handle end-to-end recruitment, maintain personnel files, assist with foreign worker documentation, staff training and HR reports, ensuring compliance with Malaysian employment laws.

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or a related field.
• Minimum 2–3 years of relevant HR experience, preferably in property development/construction.
• Good knowledge of Malaysian employment practices and statutory requirements.
• Experience in recruitment and employee administration; handling foreign workers is an added advantage.

Responsibilities

• Manage onboarding, employee records and attendance/leave administration.
• Coordinate end-to-end recruitment activities from job postings to onboarding.
• Prepare and maintain accurate HR documentation and personnel files.
• Coordinate monthly payroll preparation and ensure attendance, leave and allowances are updated.
• Assist in managing foreign worker documentation, work permits and renewals.

Skills

Onboarding

Payroll coordination

Recruitment

Employee records

MS Office

Education

Diploma or Bachelor's Degree in HR/Business/Admin

Tools

Microsoft Office

Excel

Word

Job description

Manage the full spectrum of HR functions, including onboarding, employee records, attendance and leave administration.

Handle end-to-end recruitment activities, including job posting, candidate screening, interview arrangements, selection and onboarding.

Prepare and maintain accurate employee records, HR documentation and personnel files.

Coordinate monthly payroll preparation and ensure attendance, leave, allowances and other payroll-related information are accurately updated.

Assist in managing foreign worker-related matters, including documentation, work permits, renewals and liaising with relevant authorities when required.

Monitor employee attendance, leave and other HR-related matters.

Assist in handling employee relations, disciplinary matters and workplace grievances in accordance with company policies.

Prepare HR letters and documentation, including appointment letters, confirmation letters, warning letters, resignation and other employment-related correspondence.

Ensure HR practices and documentation comply with applicable Malaysian employment laws and statutory requirements.

Liaise with government agencies and relevant external parties on HR and employment-related matters when required.

Coordinate staff training, orientation and other employee development activities.

Assist in preparing HR reports, manpower reports and other HR-related documentation for management review.

Maintain confidentiality of employee information and HR matters at all times.

Perform other HR and administrative duties as assigned by management.

Requirements:

Diploma or Bachelor's Degree in Human Resources, Business Administration, Management or a related field.

Minimum 2–3 years of relevant HR experience, preferably in property development, construction, engineering or a related industry.

Good knowledge of Malaysian employment practices and statutory requirements.

Experience in recruitment and employee administration.

Experience handling foreign workers will be an added advantage.

Good communication and interpersonal skills.

Good command of English and Bahasa Malaysia; Mandarin would be an added advantage.

Proficient in Microsoft Office, particularly Microsoft Excel and Word.

Strong organizational skills with good attention to detail.

Able to work independently, prioritize tasks and meet deadlines.

Mature, responsible and able to maintain confidentiality.

Willing to work in a fast-paced environment.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Established in 2003 and subsequently listed on Bursa Malaysia in 2004, DPS Resources Berhad is an investment holding company based in Melaka. The principal activities are: Property development and construction, and Manufacturing and trading of furniture.

Our founder and executive chairman, Dato’ Sri Dr Sow Chin Chuan established the company in 1965 and has been the driving force since then.

For our property development division, our focus has always been in Melaka. To date, we have completed projects with more than RM50 million GDV, which include the Al-Azim Mosque, Melaka, one of the grandest mosques in the historical state and were officially opened by the ninth Yang di-Pertuan Agong.

For our furniture division, our integrated manufacturing plant in Melaka spans over 400,000 sq. ft and sits on a 15-acre land, with a total production capacity of more than 225,000 sets of furniture per annum. Our workforce is estimated to be approximately 600 people. We were one of the largest manufacturers of Wood-based products and Chair products in Malaysia. We serve major customers across the U.S. and Europe.

TOGETHER, WE EXCEL !

* Visit us now to know more about DPS *

Website (Property Development) : https://dpsland.com/

Website (Furniture Export) : https://shantawood.com.my/

Established in 2003 and subsequently listed on Bursa Malaysia in 2004, DPS Resources Berhad is an investment holding company based in Melaka. The principal activities are: Property development and construction, and Manufacturing and trading of furniture.

Our founder and executive chairman, Dato’ Sri Dr Sow Chin Chuan established the company in 1965 and has been the driving force since then.

For our property development division, our focus has always been in Melaka. To date, we have completed projects with more than RM50 million GDV, which include the Al-Azim Mosque, Melaka, one of the grandest mosques in the historical state and were officially opened by the ninth Yang di-Pertuan Agong.

For our furniture division, our integrated manufacturing plant in Melaka spans over 400,000 sq. ft and sits on a 15-acre land, with a total production capacity of more than 225,000 sets of furniture per annum. Our workforce is estimated to be approximately 600 people. We were one of the largest manufacturers of Wood-based products and Chair products in Malaysia. We serve major customers across the U.S. and Europe.

TOGETHER, WE EXCEL !

* Visit us now to know more about DPS *

Website (Property Development) : https://dpsland.com/

Website (Furniture Export) : https://shantawood.com.my/

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