HR & Admin Executive

ULIAO SDN. BHD.; Johor Bahru; On-site; MYR 60,000 - 90,000; Full time

Job summary

AI&MI Group, a beauty and wellness company, seeks an experienced HR & Admin professional in Malaysia to manage end-to-end recruitment, onboarding, payroll support, and compliance with PDPA. You will maintain HR records, support budget and admin processes, and foster positive employee relations.

Ideal candidates have 3–5 years in HR/admin roles, strong knowledge of local laws, and excellent communication in Mandarin and English.

Qualifications

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• Minimum 3–5 years of experience in HR and administrative roles, preferably in Malaysia.
• Strong knowledge of local employment laws, HR practices, and compliance requirements.
• Excellent organizational, multitasking, and problem-solving skills.
• Proficient in MS Office Suite and HR software.
• Strong communication and interpersonal skills, with the ability to handle sensitive information with discretion.
• Proactive, detail-oriented, and able to work independently.
• Language: Proficient in Mandarin & English to liaise with regional stakeholders.

Responsibilities

• Manage end-to-end recruitment processes, including job postings, resume screening, interview scheduling, and candidate onboarding.
• Ensure new hires are equipped with all necessary resources, documentation, and information.
• Maintain accurate employee records and HR databases in compliance with Malaysia’s PDPA.
• Support payroll processing and benefits administration, including EPF, SOCSO, and HRDF contributions.
• Assist with performance management, appraisals, and employee development programs.
• Oversee daily office operations, ensuring smooth functioning and well-maintained facilities.
• Coordinate meetings, appointments, events, and company-wide activities, including venue bookings and logistics.
• Maintain accurate records and files, both digital and physical.
• Assist in budget tracking, expense reporting, and administrative compliance.
• Serve as the first point of contact for employee queries and HR-related matters.
• Coordinate training sessions, workshops, and employee engagement initiatives.
• Support the development and implementation of HR policies in line with Malaysia’s Employment Act and MOM guidelines.

Skills

HR knowledge

Organizational skills

Communication

Discretion with sensitive information

Education

Bachelor's degree in Business Administration or HR

Tools

MS Office Suite

HR software

Job description

Position: Full Time

Industry: Beauty & Wellness (E-commerce)

Your Responsibilities:

Manage end-to-end recruitment processes, including job postings, resume screening, interview scheduling, and candidate onboarding.

Ensure new hires are equipped with all necessary resources, documentation, and information.

Maintain accurate employee records and HR databases in compliance with Malaysia’s Personal Data Protection Act (PDPA).

Support payroll processing and benefits administration, including EPF, SOCSO, and HRDF contributions.

Assist with performance management, appraisals, and employee development programs.

Oversee daily office operations, ensuring smooth functioning and well-maintained facilities.

Manage office supplies, equipment, and vendor relations.

Coordinate meetings, appointments, events, and company-wide activities, including venue bookings and logistics.

Maintain accurate records and files, both digital and physical.

Assist in budget tracking, expense reporting, and administrative compliance.

Serve as the first point of contact for employee queries and HR-related matters.

Coordinate training sessions, workshops, and employee engagement initiatives.

Support the development and implementation of HR policies in line with Malaysia’s Employment Act and MOM guidelines.

Promote a positive work culture and maintain strong employee relations.

What We’re Looking For:

Bachelor’s degree in Business Administration, Human Resources, or a related field.

Minimum 3-5 years of experience in HR and administrative roles, preferably in Malaysia.

Strong knowledge of local employment laws, HR practices, and compliance requirements.

Excellent organizational, multitasking, and problem-solving skills.

Proficient in MS Office Suite and HR software.

Strong communication and interpersonal skills, with the ability to handle sensitive information with discretion.

Proactive, detail-oriented, and able to work independently.

Language: Proficient in Mandarin & English to liaise with regional stakeholders.

Established in Singapore in 2020, AI&MI Group is a beauty and wellness company offering nutritional food supplements and skincare products.

With brands such as IEM skincare, ZIEHA nutritious food, OEBAI beauty and fashion, and LABIG beauty cosmetics, the AI&MI Group strives for absolute quality and positions itself at the premium tier. It aims to be the world's most prestigious beauty and wellness (anti-aging) group.

At present, AI&MI Group operates subsidiaries in China, Malaysia, Singapore, Hong Kong, Canada, and the United States, with "IEM" being one of the world's leading luxury skincare brands