Global Invoicing & Visa Operations Specialist

FAIR WORK (M) SDN. BHD.; Bayan Lepas; On-site; MYR 33,000 - 61,000; Full time

Job summary

FAIR WORK (M) SDN. BHD. is seeking an administrative professional to manage invoicing, visa coordination, and client liaison in a cross-cultural environment.

The role requires sharp attention to documentation and deadlines, with responsibilities spanning invoicing, visa applications, and immigration matters. The ideal candidate will handle translation and document preparation for China-based clients, communicate with clients effectively, and be willing to travel to immigration offices or client

Qualifications

• Experience in invoicing, transport/hostel coordination, or foreign worker management.
• Familiarity with PVP, Employment Pass (EP), visa applications, and immigration processes.
• Excellent command of English and Bahasa Malaysia, both written and spoken.
• Proficiency in Chinese/Mandarin is a strong advantage for China-based clients.
• Strong attention to detail in invoicing, documentation, and processing applications.
• Good Microsoft Office and Excel skills.
• Strong communication, coordination, and follow-up abilities.
• Able to manage multiple tasks and meet deadlines with minimal supervision.
• Willing to travel to immigration offices, client premises, or other locations.

Responsibilities

• Prepare, verify, and submit service invoices, including transport and hostel charges.
• Coordinate and follow up on PVP and EP visa applications, renewals, and related docs.
• Handle visa applications, renewals, and immigration matters.
• Communicate with clients regarding invoicing, transport, hostel, visa, and other operations.
• Travel to immigration offices, government agencies, or client sites when required.
• Prepare, verify, organize, and maintain relevant documents; assist with translation for China-based clients.
• Monitor pending invoices, applications, approvals, renewals, and outstanding documents; follow up as needed.
• Perform other operational, administrative, and account-related tasks as assigned.

Skills

Invoicing

Transport coordination

Foreign worker management

PVP/EP visa

Immigration processes

English

Bahasa Malaysia

Chinese/Mandarin

Microsoft Office

Excel

Tools

Microsoft Office

Excel

Job description

FAIR WORK (M) SDN. BHD. is seeking an administrative professional to manage invoicing, visa coordination, and client liaison in a cross-cultural environment.

The role requires sharp attention to documentation and deadlines, with responsibilities spanning invoicing, visa applications, and immigration matters. The ideal candidate will handle translation and document preparation for China-based clients, communicate with clients effectively, and be willing to travel to immigration offices or client