Global Event Coordinator — Onsite & Planning

Triton Poker Series; Kuala Lumpur; On-site; MYR 78,000 - 112,000; Full time

Job summary

Triton Poker Series seeks an experienced Event Executive to support planning and delivery of international poker festivals in Kuala Lumpur. You will manage the full event lifecycle from pre-event prep to onsite execution and post-event reconciliations, coordinating with internal teams, venues and vendors in a fast-paced global setting.

The role requires strong organizational skills, meticulous documentation, and the ability to manage multiple streams under tight deadlines.

Qualifications

• 2–5 years of experience in events, operations, hospitality, logistics or a related coordination role.
• Strong organizational, coordination and time-management skills.
• Strong attention to detail and ability to maintain accurate documentation.
• Able to manage multiple tasks and deadlines simultaneously.
• Proactive in following up on outstanding matters and communicating potential issues.
• Comfortable working with multiple internal and external stakeholders.
• Proficient in Microsoft Office and Google Workspace; familiarity with Notion or similar project-management tools is an advantage.

Responsibilities

• Event Planning & Coordination: Support the preparation and maintenance of event timelines, work-in-progress trackers, checklists and operational documents.
• Coordinate assigned requirements with internal departments, venues, vendors and external partners.
• Track deadlines, follow up on outstanding items and elevate potential delays or operational issues when required.
• Support event meetings, briefings and other pre-event preparation.
• Documentation & Administration: Maintain accurate records of quotations, invoices, approvals, contracts and other event-related documentation.
• Organize and maintain Event Operations files across Google Drive, Notion and other internal systems.
• Prepare meeting notes, action lists and follow up on assigned deliverables.
• Ensure operational information and documentation are accurate, updated and easily accessible to the team.
• Coordinate assigned event equipment, shipments, deliveries and inventory requirements.
• Prepare and maintain packing lists, equipment lists and delivery schedules.
• Support warehouse activities, including packing, stock checks, load-in and load-out preparation.
• Track event assets and materials before, during and after each festival.
• Coordinate with logistics providers, venues and relevant internal teams on delivery and collection requirements.

Skills

Event coordination

Time management

Attention to detail

Stakeholder management

Microsoft Office

Google Workspace

Notion

Tools

Notion

Google Drive

Job description

Triton Poker Series seeks an experienced Event Executive to support planning and delivery of international poker festivals in Kuala Lumpur. You will manage the full event lifecycle from pre-event prep to onsite execution and post-event reconciliations, coordinating with internal teams, venues and vendors in a fast-paced global setting.

The role requires strong organizational skills, meticulous documentation, and the ability to manage multiple streams under tight deadlines.