Event Executive

Triton Poker Series; Kuala Lumpur; In loco; MYR 78.000 - 112.000; Tempo pieno

Descrizione del lavoro

Triton Poker Series seeks an experienced Event Executive to support planning and delivery of international poker festivals in Kuala Lumpur. You will manage the full event lifecycle from pre-event prep to onsite execution and post-event reconciliations, coordinating with internal teams, venues and vendors in a fast-paced global setting.

The role requires strong organizational skills, meticulous documentation, and the ability to manage multiple streams under tight deadlines.

Competenze

• 2–5 years of experience in events, operations, hospitality, logistics or a related coordination role.
• Strong organizational, coordination and time-management skills.
• Strong attention to detail and ability to maintain accurate documentation.
• Able to manage multiple tasks and deadlines simultaneously.
• Proactive in following up on outstanding matters and communicating potential issues.
• Comfortable working with multiple internal and external stakeholders.
• Proficient in Microsoft Office and Google Workspace; familiarity with Notion or similar project-management tools is an advantage.

Mansioni

• Event Planning & Coordination: Support the preparation and maintenance of event timelines, work-in-progress trackers, checklists and operational documents.
• Coordinate assigned requirements with internal departments, venues, vendors and external partners.
• Track deadlines, follow up on outstanding items and elevate potential delays or operational issues when required.
• Support event meetings, briefings and other pre-event preparation.
• Documentation & Administration: Maintain accurate records of quotations, invoices, approvals, contracts and other event-related documentation.
• Organize and maintain Event Operations files across Google Drive, Notion and other internal systems.
• Prepare meeting notes, action lists and follow up on assigned deliverables.
• Ensure operational information and documentation are accurate, updated and easily accessible to the team.
• Coordinate assigned event equipment, shipments, deliveries and inventory requirements.
• Prepare and maintain packing lists, equipment lists and delivery schedules.
• Support warehouse activities, including packing, stock checks, load-in and load-out preparation.
• Track event assets and materials before, during and after each festival.
• Coordinate with logistics providers, venues and relevant internal teams on delivery and collection requirements.

Conoscenze

Event coordination

Time management

Attention to detail

Stakeholder management

Microsoft Office

Google Workspace

Notion

Strumenti

Notion

Google Drive

Descrizione del lavoro

At Triton, we’re where passion meets purpose. Our values — Passion, Integrity, and Mastery — are more than words; they drive everything we do. We’re relentless in our pursuit of excellence, always innovating and pushing boundaries to create extraordinary events. Join our world class team, and you’ll work in a dynamic, collaborative environment that encourages you to think big and grow. You’ll be surrounded by like-minded professionals, where your ideas are heard, and your hard work is recognized. We believe in rewarding dedication with competitive compensation and real opportunities for advancement. Are you ready to make an impact?

Join Triton and be part of something exceptional. Your future starts here!

OVERVIEW

Triton Poker is seeking a highly organized, proactive and detail-oriented Event Executive to support the planning and delivery of our international poker festivals.

The Event Executive plays a hands-on role across the full event lifecycle — from pre-event preparation and operational coordination to onsite execution and post-event reconciliation. The role requires strong follow-through, attention to detail, and the ability to coordinate multiple workstreams in a fast-paced international event environment.

KEY RESPONSIBILITY

Event Planning & Coordination

• Support the preparation and maintenance of event timelines, work-in-progress trackers, checklists and operational documents.
• Coordinate assigned requirements with internal departments, venues, vendors and external partners.
• Track deadlines, follow up on outstanding items and elevate potential delays or operational issues when required.
• Support event meetings, briefings and other pre-event preparation.

Documentation & Administration

• Maintain accurate records of quotations, invoices, approvals, contracts and other event-related documentation.
• Organize and maintain Event Operations files across Google Drive, Notion and other internal systems.
• Prepare meeting notes, action lists and follow up on assigned deliverables.
• Ensure operational information and documentation are accurate, updated and easily accessible to the team.
• Coordinate assigned event equipment, shipments, deliveries and inventory requirements.
• Prepare and maintain packing lists, equipment lists and delivery schedules.
• Support warehouse activities, including packing, stock checks, load-in and load-out preparation.
• Track event assets and materials before, during and after each festival.
• Coordinate with logistics providers, venues and relevant internal teams on delivery and collection requirements.

Onsite Event Operations

• Support venue setup, load-in, event-day operations and load-out.
• Coordinate assigned operational requirements with internal teams, venue teams, vendors and contractors.
• Assist with staff and operational deployment requirements during the festival.
• Monitor assigned workstreams and provide timely updates on progress, issues and changes.
• Respond to operational requirements and support issue resolution during live events.
• Support tracker operations and other event-specific responsibilities where assigned.
• Track assigned event expenses and maintain supporting documentation.
• Support petty cash, invoice verification and event reconciliation.
• Follow up with vendors and internal stakeholders on outstanding documentation.
• Assist with post-event reporting, operational reviews and action-item tracking.
• Update relevant documents, trackers and records based on post-event findings.

JOB REQUIREMENTS

• 2–5 years of experience in events, operations, hospitality, logistics or a related coordination role.
• Strong organizational, coordination and time-management skills.
• Strong attention to detail and ability to maintain accurate documentation.
• Able to manage multiple tasks and deadlines simultaneously.
• Proactive in following up on outstanding matters and communicating potential issues.
• Comfortable working with multiple internal and external stakeholders.
• Proficient in Microsoft Office and Google Workspace; familiarity with Notion or similar project-management tools is an advantage.
• Able to work effectively under pressure and adapt to changing operational requirements.
• Willing and able to travel internationally and work extended/flexible hours during event periods.