GENERAL CLERK

H.K.CHAI BROS GUNNY SACKS SDN BHD; Nibong Tebal; On-site; MYR 24,000 - 36,000; Full time

Job summary

H.K.CHAI BROS GUNNY SACKS SDN BHD in Penang is seeking an administrative clerk to handle daily office tasks, data entry, correspondence, and cross-department coordination.

The role requires proficient Microsoft Office, accuracy with records, and the ability to use AI tools like ChatGPT to draft notes and summaries. You will manage emails, filing, and meeting logistics, supporting supervisors and colleagues and ensuring timely task completion.

Qualifications

• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Ability to use Excel for data entry, formatting, basic formulas, sorting, and filtering.
• Familiarity with AI tools such as ChatGPT or similar applications.
• Ability to write clear instructions for AI tools and review the results carefully.
• Good written and verbal communication skills.
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Ability to work independently, follow instructions, and meet deadlines.

Responsibilities

• Perform daily clerical and administrative duties, including data entry, filing, scanning, and maintaining records.
• Prepare and update documents, letters, reports, and spreadsheets using Microsoft Word and Excel
• Use Gmail to manage emails, appointments, and meeting schedules
• Use AI tools such as ChatGPT or similar applications to assist with drafting, summarising information, and improving daily work efficiency
• Handle incoming calls, emails, and routine enquiries professionally
• Organise and maintain physical and electronic filing systems
• Assist with preparing meeting materials and recording meeting notes
• Coordinate with colleagues and other departments to follow up on documents and assigned tasks
• Monitor office supplies and assist with general office coordination
• Perform other administrative duties assigned by the supervisor

Skills

Data entry

Attention to detail

Time management

Independent worker

Communication skills

Written and verbal comms

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Gmail

AI tools (ChatGPT)

Job description

This is an administrative position involving daily clerical duties, document preparation, email management, and coordination with colleagues across departments.

Key responsibilities :

• Perform daily clerical and administrative duties, including data entry, filing, scanning, and maintaining records
• Prepare and update documents, letters, reports, and spreadsheets using Microsoft Word and Excel
• Use Gmail to manage emails, appointments, and meeting schedules
• Use AI tools such as ChatGPT or similar applications to assist with drafting, summarising information, and improving daily work efficiency
• Handle incoming calls, emails, and routine enquiries professionally
• Organise and maintain physical and electronic filing systems
• Assist with preparing meeting materials and recording meeting notes
• Coordinate with colleagues and other departments to follow up on documents and assigned tasks
• Monitor office supplies and assist with general office coordination
• Perform other administrative duties assigned by the supervisor

Qualifications :

• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook
• Ability to use Excel for data entry, formatting, basic formulas, sorting, and filtering
• Familiarity with AI tools such as ChatGPT or similar applications
• Ability to write clear instructions for AI tools and review the results carefully
• Good written and verbal communication skills
• Strong attention to detail and accuracy
• Good organisational and time management skills
• Ability to work independently, follow instructions, and meet deadlines
• A responsible attitude and willingness to learn new software and working methods