Frontline Office & IT Coordinator - Architecture Studio

Private Advertiser; George Town; On-site; MYR 18,000 - 24,000; Full time

Job summary

A Penang-based architecture firm seeks a reliable Frontline Team Member to support daily office operations, blending front-desk hospitality, admin duties, and light IT coordination in a creative professional setting. You will manage the reception, welcome visitors, coordinate with internal teams, and assist in updating the company website and social media on a monthly basis.

The role offers exposure to project workflows, opportunities for skill development, and a collaborative team culture in a

Qualifications

• Diploma in Business Administration, IT, or a related field.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good communication, interpersonal, and organizational skills.
• Able to work independently and multi-task.
• Fluent in English and Bahasa Malaysia; Mandarin is an advantage.

Responsibilities

• Manage reception lobby, handle calls, emails, and visitor enquiries.
• Welcome clients, consultants, and guests to the office.
• Maintain a neat lobby and meeting area.
• Assist in updating the company website and social media monthly.
• Coordinate announcements, project updates, and news posts with internal teams.
• Monitor and record daily staff attendance and leave applications.
• Prepare attendance summaries for management.
• Assist with basic IT software installation and liaise with external IT vendors.
• Maintain inventory records for IT hardware, software licenses, and office equipment.
• Perform general administrative and operational tasks including groceries and supplies.

Skills

Customer service

Communication

Organizational skills

Independent working

Education

Diploma in Business Administration, IT, or related field

Tools

Microsoft Office

Basic IT software

Inventory tracking

Job description

A Penang-based architecture firm seeks a reliable Frontline Team Member to support daily office operations, blending front-desk hospitality, admin duties, and light IT coordination in a creative professional setting. You will manage the reception, welcome visitors, coordinate with internal teams, and assist in updating the company website and social media on a monthly basis.

The role offers exposure to project workflows, opportunities for skill development, and a collaborative team culture in a