Office Administration

Marzuki Mahadi Architect; Johor Bahru; On-site; MYR 33,000 - 58,000; Full time

Job summary

Marzuki Mahadi Architect is seeking an organised and proactive Office Administrator to support the day-to-day operations of the practice. This hands-on role involves keeping the office in order, coordinating with people, and ensuring efficient operations.

You will manage admin tasks, assist with HR duties, support recruitment, and coordinate meetings, while maintaining a professional office environment in Johor Bahru.

Qualifications

• Diploma or degree in Business Administration/Office Management or related field.
• Minimum 2 years of relevant administrative experience.
• Proficient in Microsoft Word and Excel.
• Good command of English and Bahasa Malaysia.

Responsibilities

• Manage daily office administration, correspondence, filing, and documentation.
• Coordinate office supplies, equipment, maintenance, and external service providers.
• Assist with staff attendance, leave records, and general HR administration.
• Support recruitment, on-boarding, and maintenance of employee records.
• Assist the project team with general administrative and documentation matters.
• Coordinate meetings, appointments, and office schedules.

Skills

Strong organisational skills

Time-management

Communication skills

Independent worker

Education

Diploma/Degree in Business Administration or Office Management

Tools

MS Word

MS Excel

MS Office

Job description

Marzuki Mahadi Architect is looking for a responsible, organised, and proactive Office Administrator to support the smooth day-to-day operation of our architectural practice.

This is a hands-on role for someone who enjoys keeping things in order, coordinating with people, and making sure the office runs efficiently.

Key Responsibilities

• Manage daily office administration, correspondence, filing, and documentation.
• Coordinate office supplies, equipment, maintenance, and external service providers.
• Assist with staff attendance, leave records, and general HR administration.
• Support recruitment, on boarding, and maintenance of employee records.
• Assist the project team with general administrative and documentation matters.
• Coordinate meetings, appointments, and office schedules when required.
• Handle incoming calls, emails, courier, and general office enquiries.
• Maintain an organised and professional office environment.

Requirements

• Diploma / Degree in Business Administration, Office Management, or related field.
• Minimum 2 years of relevant administrative experience.
• Proficient in Microsoft Office, particularly Word and Excel.
• Good command of English and Bahasa Malaysia.
• Strong organisational and time-management skills.Good communication and interpersonal skills.
• Able to multitask and work independently.
• Responsible, reliable, and willing to learn.
• Experience in an architecture, engineering, consultancy, or construction firm is an advantage.

We Value

If you are someone who takes pride in keeping things organised and supporting a team effectively, we would like to hear from you.

Job Type: Full-time

• Opportunities for promotion

Ability to commute/relocate:

• Johor Bahru: Reliably commute or planning to relocate before starting work (Required)