Fleet Operations & Admin Specialist (Flexible Hours)

YINSON RENEWABLES AS; Kuala Lumpur; On-site; MYR 33,000 - 61,000; Full time

Job summary

Yinson GreenTech in Kuala Lumpur seeks an Administrative Fleet Support professional to handle end-to-end admin for fleet operations, including SAP invoicing, procure-to-pay, and vendor/master data management, collaborating with Finance, Procurement, Sales & Aftersales, and Operations.

You will process vendor invoices, raise PRs, support new vehicle purchases, reconcile monthly SOAs, assist month-end closes, and maintain fleet documentation, contributing to audit readiness and operational

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Finance, or an equivalent field.
• 1-2 years of prior admin experience in the industry.
• Strong communication, planning and interpersonal skills.
• Focused and goal-oriented mindset.
• Experience in the automotive/mobility industry is a plus.

Responsibilities

• Process and verify vendor invoices (PO and non-PO) in SAP and coordinate payment release.
• Raise Purchase Requests, manage PO creation and approval, confirm Goods Receipt in SAP.
• Prepare and send payment advices and vouchers; maintain invoice/payment trackers.
• Support the new vehicle purchase process from RFQ to delivery with relevant teams.
• Collect, verify and reconcile monthly vendor Statements of Account against records; escalate discrepancies.
• Assist month-end close activities, accruals, and related CAPEX processes.
• Manage vendor onboarding: collect documents, update SAP/vendor master data, sync with Fleet Management System.
• Oversee vehicle onboarding/offboarding: registration, transfers, and master data upkeep in FMS.
• Liaise with vendors, Finance, Procurement, Sales & Aftersales, and Operations; handle ad-hoc requests.
• Maintain electronic and physical fleet documentation for audits.

Skills

Communication skills

Planning

Interpersonal skills

Attention to detail

SAP familiarity

Education

Diploma / Bachelors in Business Administration / Finance

Tools

SAP

Job description

Yinson GreenTech in Kuala Lumpur seeks an Administrative Fleet Support professional to handle end-to-end admin for fleet operations, including SAP invoicing, procure-to-pay, and vendor/master data management, collaborating with Finance, Procurement, Sales & Aftersales, and Operations.

You will process vendor invoices, raise PRs, support new vehicle purchases, reconcile monthly SOAs, assist month-end closes, and maintain fleet documentation, contributing to audit readiness and operational