Fleet Support

YINSON RENEWABLES AS; Kuala Lumpur; On-site; MYR 33,000 - 61,000; Full time

Job summary

Yinson GreenTech in Kuala Lumpur seeks an Administrative Fleet Support professional to handle end-to-end admin for fleet operations, including SAP invoicing, procure-to-pay, and vendor/master data management, collaborating with Finance, Procurement, Sales & Aftersales, and Operations.

You will process vendor invoices, raise PRs, support new vehicle purchases, reconcile monthly SOAs, assist month-end closes, and maintain fleet documentation, contributing to audit readiness and operational

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Finance, or an equivalent field.
• 1-2 years of prior admin experience in the industry.
• Strong communication, planning and interpersonal skills.
• Focused and goal-oriented mindset.
• Experience in the automotive/mobility industry is a plus.

Responsibilities

• Process and verify vendor invoices (PO and non-PO) in SAP and coordinate payment release.
• Raise Purchase Requests, manage PO creation and approval, confirm Goods Receipt in SAP.
• Prepare and send payment advices and vouchers; maintain invoice/payment trackers.
• Support the new vehicle purchase process from RFQ to delivery with relevant teams.
• Collect, verify and reconcile monthly vendor Statements of Account against records; escalate discrepancies.
• Assist month-end close activities, accruals, and related CAPEX processes.
• Manage vendor onboarding: collect documents, update SAP/vendor master data, sync with Fleet Management System.
• Oversee vehicle onboarding/offboarding: registration, transfers, and master data upkeep in FMS.
• Liaise with vendors, Finance, Procurement, Sales & Aftersales, and Operations; handle ad-hoc requests.
• Maintain electronic and physical fleet documentation for audits.

Skills

Communication skills

Planning

Interpersonal skills

Attention to detail

SAP familiarity

Education

Diploma / Bachelors in Business Administration / Finance

Tools

SAP

Job description

Join one of the leading green technology solutions providers and discover how you can grow withYinson GreenTech.

Yinson GreenTechis on a mission to electrify transportation across land and sea. We do this by delivering an integrated, technology-enhanced and digitally-enabled ecosystem that drives operational excellence and environmental sustainability. To achieve this, we are inviting passionate individuals to join our team, working and collaborating effectively to make a difference and create impact. We are always big on creating a vibrant, progressive workplace that puts people first.

Who are we?

YinsonGreenTech puts electrified transport into the hands of everyday users through its three businesses:
marinEV – Pioneering the electrification of marine transport
drivEV – Empowering enterprises and businesses with electric fleet solutions
chargEV – Leading charge point operator with an extensive EV-charging infrastructure network across land and sea

YinsonGreenTech is the green technologies business of Yinson Holdings Berhad, a global energy infrastructure company that is active in offshore energy with YinsonProduction and renewable energy with YinsonRenewables.For more information, please visit Yinson GreenTech at: https://ygt.yinson.com

Job Summary:

Provide end-to-end administrative support for fleet operations, covering invoice and payment processing in SAP, procure-to-pay administration, new vehicle purchase support, and vendor and vehicle master data management, working closely with vendors, Finance, Procurement, Sales & Aftersales, and Operations.

Key Responsibilities

• Process and verify vendor invoices (PO and non-PO, including repair & maintenance and insurance) against quotations, purchase orders and work orders before submitting to SAP/Finance for payment release.
• Raise Purchase Requests (PR), follow through PO creation and approval with Procurement, and confirm Goods Receipt (GR) in SAP upon completion of works or delivery; arrange PO revisions where required.
• Follow through on payments: prepare advance and off-cycle payment requests with management approvals, send payment advice and payment vouchers to suppliers, and keep invoice and payment trackers updated.
• Support the new vehicle purchase process from RFQ and quotation evaluation through approvals, PO issuance and vehicle delivery, coordinating with Sales, Procurement, Finance and Operations.
• Collect, verify and reconcile monthly Statements of Account (SOA) from vendors against work orders, invoices and GR/IR records; elevate discrepancies for resolution.
• Support month-end close, including monthly accruals, CAPEX list updates, loan drawdown documentation and backcharge processing.
• Manage vendor onboarding: collect and verify vendor documentation, create/update vendor master records in SAP, and sync vendor data into the Fleet Management System (FMS).
• Manage vehicle onboarding and offboarding: registration, transfer and disposal documentation, and upkeep of vehicle master data in the FMS.
• Liaise daily with vendors, Finance, Procurement, Sales & Aftersales and Operations, and support urgent ad-hoc requests.
• Maintain digital and physical filing of all fleet-related documents and support audit requirements.

Qualification and skills:

• Diploma / Bachelors Degree in Business Administration / Finance or equivalent.
• 1-2 years' prior industry-related experience in Admin.
• Strong communication, planning and interpersonal skills.
• Focused and goal-oriented.
• Any prior experience in the automotive / mobility industry (i.e. fleet management) will be an added advantage.

What can we offer?

You will be working in a culturally diverse organisation which fosters teamwork and mutual support. Our dynamic workplace not only encourages people to be innovative, creative, and open but is also geared to realising ambition. We provide mentorship and coaching to our employees in developing their professional career with us.Yinson offers an excellent package of benefits and has offices located in a prime location in the City allowing for easy travel to and from work. Working hours are flexible with numerous company events held during the year.

Only selected candidates will be notified.