Fleet Maintenance & Compliance Administrator

FM Global Logistics (M) Sdn Bhd; Klang City; On-site; MYR 36,000 - 60,000; Full time

Job summary

FM GLOBAL LOGISTICS is an established international freight forwarder with offices worldwide. The Workshop Executive provides administrative support to the haulage workshop by coordinating vehicle maintenance records, spare parts stock, processing invoices, and ensuring all workshop activities are well documented.

You will help schedule preventive maintenance for trucks, liaise with mechanics and suppliers, prepare monthly reports on maintenance status and costs, and assist the Workshop Manager

Qualifications

• 1–3 years in workshop administration, fleet maintenance, logistics, or transport operations.
• Experience in the haulage industry is an advantage.

Responsibilities

• Maintain workshop filing systems and vehicle maintenance records.
• Prepare work orders, job cards, and service reports.
• Update maintenance schedules and repair history.
• Assist in preparing monthly workshop reports.
• Schedule preventive maintenance (PM) for trucks and trailers.
• Coordinate repair appointments with mechanics and external vendors.
• Monitor repair progress and update operations on vehicle status.
• Ensure completed repairs are properly documented.
• Record spare parts issuance and stock movement.
• Monitor inventory levels and prepare purchase requisitions.
• Coordinate with suppliers for quotations and deliveries.
• Verify received spare parts against purchase orders.
• Maintain vehicle inspection records.
• Track road tax, insurance, PUSPAKOM inspection, and permit expiry dates.
• Ensure maintenance documentation complies with company requirements.
• Liaise with external workshops and service providers.
• Request quotations for repairs and spare parts.
• Monitor vendor performance and turnaround time.
• Prepare daily, weekly, and monthly reports on: vehicle breakdowns, preventive maintenance status, workshop costs, spare parts consumption.
• Support the Workshop Manager in daily operations.
• Assist with audits and documentation.
• Perform other administrative duties assigned by management.

Skills

Excel

Word

Outlook

Organizational skills

Communication

Tools

ERP systems

Job description

FM GLOBAL LOGISTICS is an established international freight forwarder with offices worldwide. The Workshop Executive provides administrative support to the haulage workshop by coordinating vehicle maintenance records, spare parts stock, processing invoices, and ensuring all workshop activities are well documented.

You will help schedule preventive maintenance for trucks, liaise with mechanics and suppliers, prepare monthly reports on maintenance status and costs, and assist the Workshop Manager