Fleet Administrator

Meritar Supply Chain Malaysia Sdn Bhd; Tanjong Malim; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Career progression

Supportive work environment

Job summary

MERITAR SUPPLY CHAIN MALAYSIA SDN. BHD. is seeking a detail-oriented and organised Fleet Administrator to join our team in Tanjung Malim, Perak.

This full-time role focuses on managing fleet records, documentation and scheduling to ensure compliance and smooth operations. You will work with drivers, vendors and government bodies, preparing reports and supporting fleet utilisation while upholding safety standards and regulatory requirements.

Qualifications

• Experience as Fleet Administrator, Fleet Coordinator, or similar role in fleet management or logistics.
• Excellent Excel and Word skills to manage spreadsheets and databases.
• Knowledge of Malaysian traffic regulations and fleet compliance is advantageous.

Responsibilities

• Maintain fleet records including registration, insurance, maintenance history, and driver data.
• Coordinate vehicle maintenance schedules and service appointments.
• Process permits, licenses, road tax renewals, and inspection certificates.
• Monitor fuel usage, mileage, and related expenses for cost savings.
• Assist with fleet procurement, vendor management and equipment orders.
• Schedule and allocate vehicles to operational teams to optimise use.
• Liaise with drivers, providers, insurers and government agencies on issues.
• Prepare fleet reports and performance metrics for management.

Skills

Fleet admin exp

Excel

Time mgmt

Attention to detail

Fleet software

Traffic regulations (MY)

Communication

Independence

Problem solving

Logistics/admin quals preferred

Education

Logistics or admin qualification preferred

Tools

Fleet management software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

MERITAR SUPPLY CHAIN MALAYSIA SDN. BHD. is seeking a detail-oriented and organised Fleet Administrator to join our dynamic team in Tanjung Malim, Perak. This is a full-time position that plays a crucial role in maintaining the efficiency and compliance of our fleet operations. As Fleet Administrator, you will be responsible for managing administrative tasks, documentation, scheduling, and coordination of fleet vehicles to ensure smooth operational continuity and regulatory compliance. This role is integral to supporting our fleet management operations and contributing to the overall success of our supply chain logistics business.

Key responsibilities

• Maintaining accurate and up-to-date fleet records, including vehicle registration, insurance, maintenance history, and driver information
• Coordinating vehicle maintenance schedules and tracking service appointments to ensure all vehicles are roadworthy and compliant with regulations
• Processing and organising fleet-related documentation, including permits, licenses, road tax renewals, and inspection certificates
• Monitoring vehicle fuel consumption, mileage reports, and associated expenses to identify cost-saving opportunities
• Assisting with fleet procurement activities, including quotations, vendor management, and equipment ordering
• Supporting the scheduling and allocation of vehicles to operational teams to optimise fleet utilisation
• Liaising with drivers, maintenance providers, insurance companies, and government agencies to resolve fleet-related issues
• Preparing fleet reports and performance metrics for management review and analysis
• Ensuring compliance with traffic regulations, safety standards, and company fleet policies
• Processing driver documentation, including licenses, medical certificates, and training records

What we're looking for

• Proven experience as a Fleet Administrator, Fleet Coordinator, or similar administrative role within fleet management or logistics
• Strong proficiency in Microsoft Office applications, particularly Excel and Word, with the ability to manage spreadsheets and databases
• Excellent organisational and time management skills with the ability to handle multiple tasks simultaneously
• Meticulous attention to detail and strong documentation practices to maintain accurate records
• Knowledge of fleet management software and systems is advantageous
• Familiarity with Malaysian traffic regulations, vehicle documentation requirements, and fleet compliance standards
• Strong communication skills, both written and verbal, for effective liaison with internal and external stakeholders
• Ability to work independently and as part of a team in a structured environment
• Problem-solving skills and the ability to identify process improvements
• Relevant qualifications in logistics, supply chain management, or administration are preferred but not essential if you have equivalent practical experience
• Fluent in English for barrier‑free communication with Chinese colleagues.

What we offer

MERITAR SUPPLY CHAIN MALAYSIA SDN. BHD. is committed to supporting the professional development and well-being of our team members. We offer a competitive salary package commensurate with experience, opportunities for career growth within our expanding organisation, and a supportive work environment that values dedication and contribution. We provide a full‑time permanent position with clear career progression pathways and the opportunity to develop expertise in fleet management and logistics operations. We encourage a collaborative workplace culture where your ideas and contributions are recognised and valued.

About us

MERITAR SUPPLY CHAIN MALAYSIA SDN. BHD. is a leading provider of supply chain and logistics solutions in Malaysia. With a focus on excellence, reliability, and customer satisfaction, we have established ourselves as a trusted partner for fleet management and logistics services. Our commitment to operational efficiency, safety, and compliance sets us apart in the industry. We work with a dedicated team of professionals who share our values of integrity, innovation, and continuous improvement. Join us and be part of a dynamic organisation that is shaping the future of supply chain logistics in Malaysia.