FinTech Office & People Operations Coordinator

XTransfer; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

XTransfer in Malaysia is seeking a proactive Admin professional to support our FinTech office operations. The role covers daily administration, facilities, asset management, employee activities, and ownership of office projects.

The ideal candidate is organized, detail-oriented, and comfortable taking initiative. Proficiency in Bahasa and English is required, with Chinese as a plus. Growth opportunities exist as the business expands.

Qualifications

• Relevant experience in office administration, HR coordination, or people operations.
• Proficiency in Bahasa and English; Chinese language skills are a plus.

Responsibilities

• Coordinate daily office operations, including supplies, facilities, equipment, and maintenance.
• Coordinate employee documentation, workstation readiness, access arrangements, equipment handover and return, and relevant checklists with HR, IT, and line managers.
• Maintain attendance and leave records, follow up on missing information and approvals, and provide inputs to HR or payroll.
• Coordinate logistics for team events, employee engagement initiatives, and company events.
• Liaise with office and employee service providers, track service delivery, and follow up on invoices and payments.
• Serve as the first point of contact for routine questions about office services, onboarding and offboarding procedures, attendance, leave, and employee processes.

Skills

Office administration

HR coordination

People operations

Multitasking

Communication

Tools

MS Office

Job description

XTransfer in Malaysia is seeking a proactive Admin professional to support our FinTech office operations. The role covers daily administration, facilities, asset management, employee activities, and ownership of office projects.

The ideal candidate is organized, detail-oriented, and comfortable taking initiative. Proficiency in Bahasa and English is required, with Chinese as a plus. Growth opportunities exist as the business expands.