AP Specialist (APAC & EMEA)

Mobility Global; Seberang Perai; On-site; MYR 60,000 - 90,000; Full time

Job summary

Mobility Global is seeking a detail-oriented AP Specialist to support accounts payable operations across APAC and EMEA regions. The role reports to the AP Operations Lead and covers invoice processing, vendor management, and payment support for a growing international vendor portfolio.

The ideal candidate will have 2-4 years of AP experience in a multi-entity environment, be proficient with Coupa, and possess strong attention to detail and cross-region communication skills.

Qualifications

• 2-4 years of AP or finance operations experience in a multi-entity or international environment.
• Experience processing invoices across multiple countries and currencies.
• Experience with Coupa or similar procurement and AP platforms preferred.
• Familiarity with VAT, GST, withholding tax, IBAN, SWIFT across APAC/EMEA jurisdictions.

Responsibilities

• Process end-to-end invoice processing (PO and non-PO) across APAC and EMEA entities.
• Manage vendor inquiries and vendor master data across time zones and regions.
• Support payment file preparation and multi-currency transactions.
• Ensure SOX-compliant controls and regional tax requirements in AP workflow.

Skills

Accounts payable

Invoice processing

Coupa

SOX compliance

Vendor communications

Cross-region collaboration

Attention to detail

Time zone coordination

Education

Bachelor's degree in accounting/finance

Tools

Coupa

Job description

Position Overview

Mobility Global is seeking a detail-oriented and process-driven AP Specialist to support accounts payable operations across APAC and EMEA regions. Reporting directly to the AP Operations Lead (APAC & EMEA), this role is responsible for the day-to-day execution of invoice processing, vendor management, and payment support activities across a broad and growing portfolio of international vendors.

Key Responsibilities

Invoice Processing & Payment Operations

• Execute end-to-end invoice processing for PO and non-PO invoices across all assigned APAC and EMEA entities.
• Monitor and manage incoming invoices across assigned regions; own all invoices from receipt through resolution.
• Enter and process all assigned invoices in Coupa with accuracy and completeness.
• Validate invoice data prior to processing - confirm vendor details, coding, PO matching, and all required fields.
• Identify and flag discrepancies between vendor records and the vendor master - beneficiary name, bank account, IBAN, preferred currency - before they become payment issues.
• Apply awareness of country-specific invoicing requirements across assigned APAC and EMEA jurisdictions.
• Route invoice exceptions and approval escalations to the AP Operations Lead for resolution.
• Support payment file preparation and review; coordinate with the AP Operations Lead on payment execution and multi-currency transactions.
• Manage regional payment methods including SEPA, BACS, local bank transfers, and international wires as directed.
• Back up other regional processors for invoice triage and entry during absences or volume spikes.

Vendor Management

• Serve as first-line contact for APAC and EMEA vendor inquiries - payment status, expected timing, remittance details, and submission errors.
• Follow up with vendors to obtain missing invoice information or correct submission errors in a timely manner.
• Manage communication expectations with vendors across time zones, languages, and regional business norms.
• Support vendor master data maintenance including setup requests, updates, and documentation collection.
• Assist with statement reconciliation and discrepancy resolution for assigned vendors.
• Support the vendor onboarding process including regional tax documentation collection and due diligence as directed by the AP Operations Lead.
• Escalate vendor disputes, unresolved discrepancies, and relationship issues to the AP Operations Lead.

Compliance & Controls

• Operate in accordance with SOX-compliant controls for the procure-to-pay cycle across APAC and EMEA.
• Adhere to segregation of duties and authorization matrices as defined by the AP Operations Lead.
• Apply awareness of regional tax requirements - VAT, GST, withholding tax - when validating and processing invoices for assigned countries.
• Support internal and external audit requests with documentation, transaction research, and testing support.
• Flag potential duplicate invoices, missing documentation, or fraud indicators to the AP Operations Lead immediately.
• Comply with all local regulations and corporate policies across assigned APAC and EMEA operating countries.

Month-End Close & Reporting

• Support month-end close activities including invoice accruals, open item research, and reconciliation support for assigned entities.
• Maintain accurate and up-to-date records to enable reliable AP reporting and KPI tracking by the AP Operations Lead.
• Assist with AP metrics tracking - processing volumes, cycle times, exception rates, and aging - as directed.
• Flag open items, unresolved exceptions, and volume trends to the AP Operations Lead on a regular cadence.

Required Skills

• 2-4 years of accounts payable or finance operations experience in a multi-entity or international environment.
• Experience processing invoices across multiple countries and currencies.
• Experience with Coupa or similar procurement and AP platforms preferred.
• Familiarity with international invoicing and payment requirements - VAT, GST, withholding tax, IBAN, SWIFT - across APAC and/or EMEA jurisdictions.
• Familiarity with regional payment methods including SEPA, BACS, local bank transfers, and international wires.
• Working knowledge of SOX compliance requirements for procure-to-pay processes.
• Strong attention to detail - accuracy is critical as entries feed directly into payment processing and financial close.
• Clear written communication skills for vendor-facing correspondence across cultures and regions.
• Comfort managing asynchronous communication with vendors and stakeholders across multiple time zones.
• Ability to manage moderate-to-high invoice volume with consistent accuracy and urgency.
• Must be based in or able to commute to Penang, Malaysia.
• Bachelor's degree in accounting finance, or related field preferred.

Professional Profile

• Detail-oriented with a strong accuracy and quality control mindset - errors at the processing level create downstream payment and compliance issues.
• Ownership mentality - takes responsibility for the full invoice lifecycle and follows through without prompting.
• Process focused with commitment to consistency, accuracy, and continuous improvement.
• Service-oriented approach to vendor communication - professional, responsive, and solution-minded.
• Collaborative team member who coordinates effectively with the AP Operations Lead, Treasury, and cross-regional processors.
• Adaptable and calm under volume pressure in a fast-paced, multi-entity international environment.
• Technically proficient with strong systems aptitude and ability to leverage technology to improve efficiency.
• Compliance-minded with a clear understanding of internal controls and the importance of segregation of duties.
• Global mindset with cultural awareness and ability to communicate effectively across APAC and EMEA regions.
• Proactive communicator who surfaces exceptions, flags risks, and keeps the AP Operations Lead informed without being asked.

Shift

APAC Shift (8:30AM-5:30PM MYT)

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is the policy of Mobility to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Mobility will provide reasonable accommodations for qualified individuals with disabilities.