Finance Executive - Accounts Payable

Cleanroom Industries Sdn Bhd; Seberang Perai; On-site; MYR 60,000 - 90,000; Full time

Job summary

Cleanroom Industries Sdn. Bhd.

in Malaysia is seeking an experienced Accounts Payable professional to manage end-to-end supplier invoicing, matching with POs/DOs/GRNs and postings to the general ledger with accurate tax codes. You will prepare payment vouchers and schedules, ensure timely payments, reconcile statements, and coordinate with procurement, project teams, and overseas suppliers to ensure SST, WHT, IMTS and e-Invoice compliance.

Qualifications

• Minimum 3 years of AP experience in related industry.
• Strong knowledge of SST, WHT, IMTS and e-Invoice.
• Experience with SQL Accounting or similar software.
• Familiarity with tax compliance and GL posting.

Responsibilities

• Process supplier invoices and match with PO/DO/GRN.
• Post invoices to correct GL accounts and tax codes.
• Prepare payment vouchers and schedules for approval.
• Ensure timely supplier payments per credit terms.
• Reconcile statements and resolve discrepancies.
• Coordinate with internal teams on payment matters.
• Maintain vendor master data and documentation.
• Assist month-end closing and reports.
• Support SST, WHT, IMTS and e-Invoice compliance.
• Review overseas supplier invoices for IMTS/WHT.

Skills

Accounts Payable

Month-end closing

Communication

Detail-oriented

Education

Diploma or Bachelor's in Accounting

Tools

SQL Accounting

Job description

Process and verify supplier invoices accurately and in a timely manner.

Match supplier invoices with Purchase Orders (PO), Delivery Orders (DO), Goods Receipt Notes (GRN) and supporting documents.

Ensure invoices are posted to the correct GL accounts, project codes and tax codes.

Prepare payment vouchers and payment schedules for approval.

Ensure timely payments to suppliers in accordance with agreed credit terms.

Reconcile supplier statements and resolve invoice or payment discrepancies.

Liaise with suppliers, procurement, store, project teams and internal departments on payment-related matters.

Maintain accurate vendor master data and payment records.

Coordinate with overseas suppliers and internal stakeholders to ensure accurate documentation for foreign purchases and tax compliance.

Support SST, Withholding Tax (WHT), Imported Taxable Services (IMTS) and e-Invoice compliance.

Verify supplier e-Invoices and prepare self-billed e-Invoices for foreign suppliers.

Review overseas supplier invoices to determine IMTS and WHT applicability.

Assist in ensuring the correct Sales Tax treatment for scrap sales, including transactions involving Sales Tax exemption facilities, in accordance with SST regulations.

Ensure timely submission and proper documentation in accordance with LHDN requirements.

Maintain proper documentation for audit and statutory compliance.

Month-End Closing

Assist in monthly and year-end closing activities.

Prepare supplier reconciliations and audit schedules.

Assist in preparing reports related to Accounts Payable and vendor balances.

Project Support

Ensure supplier costs are correctly allocated to the respective project codes.

Assist in preparing progress claims and payment certificates where required.

Update and monitor intercompany transactions.

Inventory & Other Duties

Participate in periodic stock counts and inventory verification.

Support finance process improvement initiatives.

Perform other finance and administrative duties assigned by Management.

Job Requirements:

Qualifications

Diploma or Bachelor's Degree in Accounting, Finance, or a related discipline.

Experience

Minimum 3 years of relevant working experience in Accounts Payable.

Experience in the construction, engineering, manufacturing, or project-based industry will be an added advantage.

Knowledge & Skills

Good understanding of Accounts Payable processes and month-end closing.

Good knowledge of SST, including Sales Tax exemption facilities, scrap sales, Withholding Tax (WHT), Imported Taxable Services (IMTS), e-Invoice, and basic accounting principles.

Experience using SQL Accounting or other accounting software.

Personal Attributes

Responsible, organised and detail-oriented.

Able to work independently and meet deadlines.

Good communication and interpersonal skills.

Positive attitude with a willingness to learn and contribute to process improvements.

Cleanroom Industries Sdn. Bhd. was founded in 1999 as a pioneer manufacturer in Malaysia specializing in design and manufacture of a full range of cleanroom-related architectural products for cleanroom applications up to Class 1 cleanliness. Our range of products include ceiling grid systems, wall partition systems, machine enclosures and teardrop lighting fixtures .

In addition, we manufacture industrial products such as metal framing systems (steel channels). Cleanroom Industries Sdn. Bhd. also supplies other components key to our business, such as raised floor systems. We are sole Malaysia dealer for Hae Kwang Co.,Ltd. a world leading manufacturer of raised floor systems used in high end cleanrooms.Our products have been tested and certified to various international standards including ASTM, BS, IEC, and MS. They have been field proven and are widely used in facilities of multi-national companies in the microelectronics, semiconductor, disk-drive and pharmaceutical industries. Consequently, the company has been successful in gaining wide recognition from local and oversea markets.

Cleanroom Industries Sdn. Bhd. was founded in 1999 as a pioneer manufacturer in Malaysia specializing in design and manufacture of a full range of cleanroom-related architectural products for cleanroom applications up to Class 1 cleanliness. Our range of products include ceiling grid systems, wall partition systems, machine enclosures and teardrop lighting fixtures .

In addition, we manufacture industrial products such as metal framing systems (steel channels). Cleanroom Industries Sdn. Bhd. also supplies other components key to our business, such as raised floor systems. We are sole Malaysia dealer for Hae Kwang Co.,Ltd. a world leading manufacturer of raised floor systems used in high end cleanrooms.Our products have been tested and certified to various international standards including ASTM, BS, IEC, and MS. They have been field proven and are widely used in facilities of multi-national companies in the microelectronics, semiconductor, disk-drive and pharmaceutical industries. Consequently, the company has been successful in gaining wide recognition from local and oversea markets.