Finance Executive

Ocean Network Express; Shah Alam; On-site; MYR 60,000 - 90,000; Full time

Job summary

Ocean Network Express in Shah Alam is seeking an Accounts Receivable professional to manage and monitor all AR activities for Principal accounts and ensure timely collections within credit facilities.

You will enforce credit policies, issue statements and reminders, and collaborate with Documentation and Sales to ensure payments are processed promptly and documents are released only after payment clearance.

Qualifications

• Degree in Finance/Accounts or professional qualification.
• Excellent communication and negotiation skills.
• Strong analytical abilities and attention to detail.

Responsibilities

• Assist AR/Credit Manager in setting and reviewing credit limits for customers.
• Ensure credit and collection policies are followed by the team.
• Send reminders for overdue payments and collect outstanding amounts.
• Review aging reports and ensure timely payments.
• Issue statements, reminders, and demand letters when needed.
• Coordinate with Documentation Team to ensure documents are released only after payment clearance.
• Monitor disputes and resolve promptly, communicating results to customers.
• Track waiver requests with Sales to ensure timely actions.
• Ensure D&D invoices are billed timely and accurately.
• Maintain updated credit account listings and circulate monthly to departments.
• Support Accounts Receivable meetings and respond to HQ inquiries.

Skills

Analytical skills

Data analytics

Communication skills

Negotiation

Time management

English proficiency

Education

Degree in Finance/Accounts

Professional qualification

Job description

The primary purpose of this position is to handle and monitor all matters related to Accounts Receivable for the Principal accounts and ensure outstanding are collected promptly and outstanding is within credit facilities plus other tasks that the Management believes are within the abilities of the Job holder that fit with the Company’s strategies as circumstances dictate.

Key Responsibilities:

• Assist the Accounts Receivable (AR) and Credit Manager in setting and reviewing credit limits for outstanding customers
• Ensure credit and collection policies and procedures are followed by the Team
• Send immediate reminders for outstanding over credit limits and collect outstanding
• Understand the Aging report and ensure outstanding is paid timely
• Issue timely Statement of Accounts, reminders, and warning letters
• Follow up with customers on timely payment of outstanding
• Follow up on documents released without payment and ensure prompt action taken and payments are received
• Work closely with Documentation Team and ensure outstanding are cleared before releasing of documents
• Register and monitor Dispute Management Report, resolve disputes promptly, and communicate results to customers timely
• Monitor waivers requests and follow up with Sales PIC to ensure actions are done promptly
• Monitor and ensure Demurrage & Detention (D&D) invoices are billed timely.
• Monitor and ensure all claims under CLA and NCD are done timely and accurately, payment received promptly as per agreement.
• To understand and observe the credit policies and procedures of the company and to assist in establishing and compiling clear and well-defined credit procedures for all positions.
• Ensure customers strictly adhere to the company credit and collection policies and procedures.
• To maintain separate updated alphabetical listings of approved credit account holders and non-approved applications, and to circulate the credit customer listing to concerned departments monthly.
• To maintain a list of legal action (Letter of Demand) file with proper chronology and supporting documents.
• To support Accounts Receivable Meeting weekly.
• Attend to RHQ’s enquires and response on a timely basis.
• To attend and response to GHQ Internal Audit queries.

Others:

Uphold ONE value, ONEMY mission statement, principals and ethics

Support company’s direction in engagements, learning and digitalization

Skills / Requirements:

• Degree in Finance/Accounts or professional qualification
• Minimum 3 years of work exprieense within an Accounts Receivable and/or Credit Control environment
• Great initiative, dedicated, and work independently under fast paced environment
• Good interpersonal, communication and negotiation skills
• Good business acumen for problem solving
• Excellent time management skills and ability to prioritize a demanding workload
• Strong analytical skills and attention to detail
• Competency with huge data analytics
• Confidence to deal with a range of stakeholders
• Proficient in written and spoken English