Finance Executive

Elitez Pte Ltd; Shah Alam; On-site; MYR 47,000 - 76,000; Full time

Job summary

Elitez Pte Ltd is seeking an experienced accounting professional to manage billing, AR/AP processes and general ledger activities in a SME environment in Malaysia. You will verify invoices, reconcile accounts, process payments, and support month-end closing with a focus on accuracy and compliance.

The role requires 2–4 years of relevant experience, proficiency in Autocount and Excel, and strong analytical skills.

Qualifications

• Diploma or Degree in Accounting, Finance or equivalent.
• LCCI Higher Accounting, ACCA (part-qualified) or equivalent preferred.
• Minimum 2–4 years in accounting/finance operations.

Responsibilities

• Prepare and issue customer invoices accurately and in a timely manner.
• Verify billing supporting documents including quotations, POs, delivery docs, and service-related docs.
• Ensure billing transactions are properly recorded in Autocount.
• Maintain billing records and documentation.
• Monitor AR ageing and customer outstanding balances.
• Follow up with customers on overdue payments.
• Update collection status and expected payment dates.
• Allocate customer receipts accurately.
• Escalate overdue accounts to Finance Manager.
• Coordinate with Sales and Service on billing and collection matters.
• Verify supplier invoices and supporting documents.
• Match invoices against POs, DOs and approvals.
• Record supplier invoices in Autocount.
• Prepare payment schedules and supporting documents.
• Assist in supplier payment processing.
• Maintain supplier records.
• Ensure payment transactions comply with approval procedures.
• Record daily bank receipts and payments in Autocount.
• Maintain bank transaction records.
• Perform bank reconciliation and investigate outstanding items.
• Monitor unidentified receipts/payments.
• Assist in maintaining cash position records.
• Prepare banking-related documents.
• Perform daily accounting transactions in Autocount.
• Prepare journal entries.
• Maintain General Ledger schedules.
• Prepare monthly reconciliation schedules.
• Maintain fixed asset register.
• Maintain prepayment and accrual schedules.
• Support month-end/year-end closing.
• Ensure accounting records are complete.
• Ensure transactions have proper documentation and approval.
• Follow finance policies and approval matrix.
• Maintain audit trail in Autocount.
• Support internal control improvements.
• Assist in audit requirements.
• Highlight discrepancies or control weaknesses to Finance Manager.
• Prepare supporting documents for external audit.
• Assist in tax-related documents.
• Maintain proper finance filing system.
• Support management reporting.
• Provide financial data and analysis as assigned.
• Coordinate with other departments for information.
• Support improvements to finance processes and digitalisation initiatives.

Skills

Accounting principles

Accounts Receivable

Accounts Payable

General Ledger

Autocount

Excel

Analytical skills

Attention to detail

Integrity & confidentiality

Education

Diploma/Degree in Accounting

LCCI Higher Accounting / ACCA (part-qualified)

SME accounting experience

Tools

Autocount

Excel

Job description

DUTIES / RESPONSIBILITIES / ACCOUNTABILITIES

Responsibilities

1. Billing & Accounts Receivable Management

• Prepare and issue customer invoices accurately and in a timely manner.

• Verify billing supporting documents including quotations, purchase orders, delivery documents, and service-related documents.

• Ensure billing transactions are properly recorded in Autocount accounting system.

• Maintain billing records and documentation.

• Monitor customer outstanding balances and Accounts Receivable ageing.

• Perform regular follow-up with customers on overdue payments.

• Update collection status and expected payment dates.

• Allocate customer receipts accurately.

• Escalate overdue accounts and collection issues to the Finance Manager.

• Coordinate with Sales and Service departments on billing and collection matters.

• Verify supplier invoices and supporting documents.

• Match invoices against purchase orders, delivery orders and relevant approvals.

• Ensure supplier invoices are properly recorded in Autocount.

• Prepare payment schedules and payment supporting documents.

• Assist in supplier payment processing.

• Maintain proper supplier records and documentation.

• Ensure payment transactions comply with company approval procedures.

• Record daily bank receipts and payments in Autocount.

• Maintain accurate bank transaction records.

• Perform bank reconciliation and investigate outstanding items.

• Monitor unidentified receipts and payments.

• Assist Finance Manager in maintaining accurate cash position records.

• Prepare banking-related documentation when required.

• Perform daily accounting transactions in Autocount.

• Prepare journal entries.

• Maintain General Ledger supporting schedules.

• Prepare monthly reconciliation schedules.

• Maintain fixed asset register.

• Maintain prepayment and accrual schedules.

• Support month-end and year-end closing activities.

• Ensure accounting records are complete and properly maintained.

• Ensure all finance transactions are supported by proper documentation and approval.

• Follow company finance policies, SOPs and approval matrix.

• Maintain proper audit trail for transactions processed in Autocount.

• Support Finance Manager in implementing internal control improvements.

• Assist in finance-related internal and external audit requirements.

• Highlight discrepancies, control weaknesses or process issues to Finance Manager.

• Prepare supporting documents for external audit.

• Assist in preparation of tax-related documents.

• Maintain proper finance filing system.

• Support Finance Manager in preparing management reports.

• Provide financial data and analysis as assigned.

• Coordinate with other departments to obtain required information.

• Support improvement of finance processes and procedures.

• Participate in accounting system improvement initiatives.

• Ensure proper usage of Autocount accounting system.

• Support implementation of finance-related digitalisation initiatives.

• Suggest improvements to enhance efficiency and accuracy.

KNOWLEDGE / SKILL REQUIREMENTS

• Good understanding of accounting principles.

• Good knowledge of Accounts Receivable, Accounts Payable and General Ledger functions.

• Experience in billing, payment processing and bank reconciliation.

• Experience using accounting software; Autocount experience is preferred.

• Good understanding of accounting transaction flow and documentation requirements.

• Good analytical and problem-solving skills.

• Strong attention to detail and accuracy.

• Proficient in Microsoft Office applications, especially Excel.

EDUCATION / EXPERIENCE REQUIREMENTS

• Diploma or Degree in Accounting, Finance or equivalent.

• LCCI Higher Accounting, ACCA (part-qualified) or equivalent qualification is preferred.

• Minimum 2-4 years relevant working experience in accounting or finance operations.

• Experience in Accounts Receivable, Accounts Payable, billing and bank reconciliation is preferred.

• Experience in Autocount or similar accounting software is advantageous.

• Experience in SME accounting environment is preferred.

OTHER REQUIREMENTS

• Strong sense of integrity and confidentiality.

• Able to work independently with minimum supervision.

• Able to manage multiple priorities and meet deadlines.

• Willing to learn and take on additional responsibilities assigned by Management.

• Good team player with positive working attitude.

By submitting an application or your resume, you are deemed to have consented to Elitez Pte Ltd collecting, using, and disclosing your personal data for the purpose stated in our privacy notice (www.elitez.asia/privacy-policy). You acknowledge that you have read, understood and agree with the terms in our privacy notice.