Finance Executive

Soft Space; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

Soft Space in Malaysia is seeking a Finance Payable Executive to manage the end-to-end accounts payable function, ensuring timely and accurate processing of invoices, vendor payments, and expense claims. You will perform reconciliations, maintain proper documentation, ensure compliance with GST/SST and company policies, and support audits to strengthen financial controls.

The role offers opportunities to implement process improvements and contribute to operational efficiency within a

Qualifications

• Bachelor's degree or diploma in Finance, Accounting, or Business Administration.
• 3+ years of experience in an accounts payable or finance-related role.
• Strong understanding of accounts payable processes, invoicing, and reconciliation.
• Proficiency in Autocount and Microsoft Excel.
• Strong attention to detail and ability to work under tight deadlines.
• Knowledge of financial regulations, GST/SST, and vendor payment processing.

Responsibilities

• Process and verify invoices, ensuring accurate recording and timely payments to vendors.
• Match invoices with purchase orders and obtain proper approvals before processing payments.
• Perform regular vendor account reconciliations, resolving discrepancies and payment issues.
• Review staff claims and expenses for compliance with company policies, ensuring proper documentation.
• Assist in reconciling bank statements with payment transactions, ensuring accuracy and completeness.
• Maintain accounts payable reports, aging analysis, and payment schedules.
• Identify and implement process enhancements for efficiency and better controls in the payable function.
• Assist with internal and external audits by providing necessary financial data and documentation.

Skills

Accounts payable

Invoicing

Reconciliation

Attention to detail

Regulatory compliance

Vendor payments

Education

Bachelor's degree or diploma in Finance, Accounting, or Business Administration

Tools

Autocount

Microsoft Excel

ERP systems (SAP, Oracle, Netsuite)

Job description

Job Summary

The Finance Payable Executive is responsible for managing the end-to-end accounts payable function, ensuring timely and accurate processing of invoices, vendor payments, and expense claims. This role supports financial accuracy and compliance by performing reconciliations, maintaining proper documentation, and adhering to regulatory and company policies. The position also contributes to process improvements and supports audits to strengthen financial controls and operational efficiency.

Key Responsibilitie

Process and verify invoices, ensuring accurate recording and timely payments to vendors. Handle supplier invoices, match them with purchase orders, and ensure proper approvals before processing payments.

• Ensure invoices comply with e-Invoicing policies, maintaining accurate documentation. regulations and company.
• Perform regular vendor account reconciliations, resolving discrepancies and payment issues.
• Review staff claims and expenses for compliance with company policies, ensuring proper documentation.
• Assist in reconciling bank statements with payment transactions, ensuring accuracy and completeness.
• Maintain accounts payable reports, aging analysis, and payment schedules.
• Identify and implement process enhancements for efficiency and better controls in the payable function.
• Assist with internal and external audits by providing necessary financial data and documentation.

Required Skills and Qualifications

Must-Have:

• Bachelor's degree or diploma in Finance, Accounting, or Business Administration.
• 3+ years of experience in an accounts payable or finance-related role.
• Strong understanding of accounts payable processes, invoicing, and reconciliation.
• Proficiency in Autocount and Microsoft Excel.
• Strong attention to detail and ability to work under tight deadlines.
• Knowledge of financial regulations, GST/SST, and vendor payment processing.

Nice-to-Have:

• Experience in fintech, digital payments, or technology industries.
• Familiarity with e-Invoicing processes and regulatory requirements.
• Hands-on experience with ERP systems (e.g., SAP, Oracle, Netsuite).
• Understanding of financial controls and risk management in accounts payable.