Accounts Executive

Fairview International School; Malaysia; On-site; MYR 25,000 - 40,000; Full time

Job summary

Fairview International School in Malaysia is seeking a highly motivated Accounts Executive to handle accounts payable processes and maintain vendor relationships. The ideal candidate will have a Bachelor's degree and 1–3 years of accounting experience, ensuring efficient financial transactions and compliance with policies.

This role involves invoice processing, vendor management, and assisting in financial reporting. Join a dynamic team where you'll develop your skills in a supportive environment with opportunities for growth.

Qualifications

• 1–3 years of experience in accounts payable or general accounting.
• Strong knowledge of accounts payable processes.
• Proficiency in accounting software and Microsoft Excel.

Responsibilities

• Process vendor invoices accurately and timely.
• Maintain vendor records and foster relationships.
• Assist with financial reporting and documentation.

Skills

Accounting principles

Attention to detail

Organizational skills

Communication skills

Ability to work in a team

Proficiency in Microsoft Excel

Education

Bachelor's degree in Accounting, Finance, Business Administration

Tools

AutoCount Accounting

Microsoft Office Suite

Job description

We are seeking a highly motivated and detail-oriented Accounts Executive to join our finance team. The successful candidate will play a crucial role in managing our accounts payable processes, ensuring timely and accurate financial transactions, and maintaining strong vendor relationships. This position requires a solid understanding of accounting principles, excellent organizational skills, and the ability to work collaboratively in a fast-paced environment.

Responsibilities

• Invoice & Payment Processing: Receive, review, and verify vendor invoices for accuracy and compliance with company policies. Process invoices and ensure correct General Ledger (GL) coding when posting into the accounting system. Reconcile vendor accounts and resolve discrepancies promptly to maintain accurate financial records. Ensure all monthly recurring invoices are captured and processed on time to avoid any disruptions in vendor services.
• Vendor Management: Maintain updated vendor records in the accounting system, ensuring all information is accurate and current. Communicate effectively with suppliers regarding invoice status, payment updates, and issue resolution to foster strong vendor relationships and ensure smooth operations.
• Financial Reporting & Documentation: Assist with month-end and year-end closing activities by preparing accounts payable reports, aging analysis, and payment summaries. Maintain organized documentation of all invoices, payments, and reconciliations to support financial reporting and audits.
• Compliance & Auditing: Ensure all financial transactions comply with internal controls and audit requirements. Support internal and external audit activities by providing necessary documentation and responding to inquiries in a timely manner.
• Credit Card Transactions: Request all supporting documents for credit card transactions from users to ensure proper documentation. Compile all credit card statements and ensure transactions are recorded accurately in the accounting system.
• Process Improvement: Identify opportunities to streamline payment processes and enhance efficiency. Participate in implementing automation tools or ERP enhancements to improve the overall accounts payable function.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 1–3 years of experience in accounts payable or general accounting (fresh graduates are welcome to apply).
• Strong knowledge of accounting principles and accounts payable processes.
• Proficiency in accounting software (e.g., AutoCount Accounting) and Microsoft Office Suite, particularly Excel.
• Excellent attention to detail and strong organizational skills.
• Ability to work independently as well as collaboratively within a team.
• Strong communication skills, both verbal and written, to effectively interact with vendors and internal stakeholders.

Join our team and contribute to our financial operations while developing your skills in a dynamic environment. We offer opportunities for professional growth and a supportive workplace culture.