Finance Executive

HFG Insurance Recruitment; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

HFG Insurance Recruitment in Kuala Lumpur is seeking an Executive, Accounts Payable & Cash Management to oversee end-to-end accounts payable processing, cash management, and related projects.

The role requires a Bachelor’s degree in Finance or Accounting, at least 2 years in AP, and experience with ERP/P2P systems (e.g., Oracle, Coupa). English proficiency is essential, with Cantonese and Mandarin reading ability. Strong communication and MS Office skills are expected.

Qualifications

• Bachelor’s degree in Finance, Accounting, or related field.
• Minimum 2 years of experience in Accounts Payable.
• Experience in a global/shared services environment is an advantage.
• Good command of English; proficiency in Cantonese & Mandarin with ability to read Chinese.
• Proficient in Microsoft Office applications; experience with ERP/P2P systems such as Oracle and Coupa.

Responsibilities

• Receive and review vendor invoices in ERP, ensuring accuracy, validity and completeness.
• Validate invoices against purchase orders and follow up with requesters on discrepancies.
• Ensure expenses are correctly recorded in the general ledger in compliance with SOPs.
• Address vendor and stakeholder inquiries professionally and promptly.
• Investigate and resolve invoice discrepancies efficiently.
• Verify the accuracy and integrity of vendor payment information.
• Process payments in compliance with tax regulations and legal requirements.
• Ensure accurate recording of payments in the general ledger following policies and SOPs.
• Respond to vendor and stakeholder inquiries with clear communication.
• Prepare cash flow forecasts and maintain reports for stakeholders.
• Execute internal fund transfers to optimize cash positioning and fund efficiency.
• Respond to stakeholder inquiries promptly and clearly.
• Support administrative matters related to bank accounts.
• Coordinate with banks and internal departments regarding account opening and closing.
• Prepare accounts payable and staff reimbursement/claims ageing reports to support financial monitoring.
• Assist in preparation of other financial reports as required.
• Collaborate with auditors to facilitate audit reviews.
• Perform monthly account reconciliations related to accounts payable.
• Assist with month-end financial closing related to accounts payable.

Skills

Interpersonal skills

Communication skills

English proficiency

Cantonese & Mandarin reading

Microsoft Office

Education

Bachelor’s degree in Finance, Accounting, or related field

Tools

Oracle

Coupa

Job description

Accounts Payable Operations – Ensuring accurate and timely processing of financial transactions related to accounts payable, while adhering to internal policies, guidelines, and standard operating procedures (SOPs).

Cash Management / Treasury Operations – Ensuring accurate and timely processing of cash management transactions and related processes in compliance with internal policies, guidelines, and SOPs.

Additionally, this role supports the implementation of projects related to Accounts Payable.

Executive, Accounts Payable & Cash Management

• Receive and review vendor invoices through the ERP system, ensuring accuracy, validity, and completeness.
• Validate invoices against purchase orders and follow up with requesters on discrepancies.
• Ensure expenses are correctly recorded in the general ledger in compliance with policies and SOPs.
• Address vendor and stakeholder inquiries professionally and promptly.
• Investigate and resolve invoice discrepancies efficiently.

2. Payment Processing

• Verify the accuracy and integrity of vendor payment information.
• Process payments in compliance with tax regulations and legal requirements.
• Ensure accurate recording of payments in the general ledger following policies and SOPs.
• Respond to vendor and stakeholder inquiries with clear communication.

3. Staff Reimbursement / Claims

• Ensure staff claims comply with internal policies, guidelines, and SOPs.
• Process and review staff reimbursements independently while maintaining compliance.
• Communicate closely with staff to ensure timely closure of claims.
• Perform daily bank reconciliations and investigate discrepancies.
• Reconcile open items in a timely manner.
• Ensure accurate and timely posting of cash transactions in the ERP system.
• Reconcile cash‑related general ledger accounts.
• Follow SOPs for bank reconciliation.

5. Cash Flow Management

• Prepare cash flow forecasts and maintain reports for stakeholders.
• Execute internal fund transfers to optimize cash positioning and fund efficiency.
• Respond to stakeholder inquiries promptly and clearly.

6. Bank Account Administration

• Support administrative matters related to bank accounts.
• Coordinate with banks and internal departments regarding account opening and closing.

7. Reporting & Documentation

• Prepare accounts payable and staff reimbursement/claims ageing reports to support financial monitoring.
• Assist in preparation of other financial reports as required.
• Collaborate with auditors to facilitate audit reviews.
• Perform monthly account reconciliations related to accounts payable.
• Assist with month‑end financial closing related to accounts payable.

Qualification:

• Bachelor’s degree in Finance, Accounting, or a related field.
• Minimum 2 years of experience in Accounts Payable.
• Experience in a global/shared services environment is an advantage.
• Good command of English; proficiency in Cantonese & Mandarin with ability to read Chinese.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Office applications.
• Experience with ERP / P2P systems (e.g., Oracle, Coupa).