Finance Assistant - Accounts Payable

Wasco Thermal; Selangor; On-site; MYR 45,000 - 78,000; Full time

Job summary

Jora Malaysia is seeking an Accounts Payable Clerk to handle supplier invoices, perform three-way matching, and code invoices to the general ledger. You will manage payment runs, maintain vendor records, and support month-end closing, ensuring accuracy and timely disbursements.

The role requires 1–2 years in accounts payable, strong Excel skills, ERP exposure, and solid communication with vendors and internal teams.

Qualifications

• Accounting certificate or diploma required; associate degree preferred.
• 1–2 years experience in accounts payable or similar finance role.
• Strong MS Excel skills for data analysis and reporting; ERP exposure.
• Experience with electronic payment systems.
• Excellent attention to detail and accuracy in data entry.
• Strong organizational and time management abilities.
• Effective communication with vendors and team members.

Responsibilities

• Receive, review, and process a high volume of supplier invoices accurately.
• Perform three-way matching between purchase orders, invoices, and receiving documents.
• Verify, code, and input invoices to general ledger accounts.
• Prepare and execute scheduled payment runs (e.g., cheques, ACH, TT/wire transfers).
• Maintain accounts payable ledgers and vendor files; assist in month-end closing.
• Assist in month-end and year-end closing activities, including accruals and reports.
• Act as the primary liaison for vendor inquiries and coordinate with procurement.

Skills

Excel

Attention to detail

Time management

Communication skills

Problem solving

Education

Accounting certificate or diploma

Tools

ERP system

Electronic payment systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Receive, review, and process a high volume of supplier invoices accurately and promptly.
• Perform three-way matching between purchase orders, invoices, and receiving documents to ensure accuracy and completeness.
• Verify, code, and input invoices with correct general ledger accounts, cost centers, and tax codes.
• Identify and resolve invoice discrepancies or incomplete documentation before payment processing.
• Prepare and execute scheduled payment runs (e.g. cheques, ACH, TT/wire transfers) in accordance with company timelines and approval hierarchies.
• Obtain necessary payment authorizations and ensure compliance with internal approval policies.
• Process employee expense reimbursements and ensure claims are properly validated and supported.
• Monitor payment due dates to ensure timely disbursements and prevent payment delays or disruptions to supplier operations.
• Maintain accurate and up-to-date accounts payable ledgers, vendor files, and payment records.
• Perform periodic reconciliation of vendor statements to identify and resolve outstanding balances or discrepancies
• Assist in month-end and year-end closing activities, including accrual entries, reports, and supporting schedules.
• Ensure all payable documentation is properly filed, archived, and easily retrievable for audit purposes.
• Act as the primary liaison for vendor inquiries, ensuring prompt and professional responses.
• Coordinate with procurement, operations, and other departments to resolve billing or payment discrepancies.
• Maintain positive relationships with vendors through consistent communication and reliable payment practices.
• Support internal teams by providing payable-related information or reports as required.

Compliance & Reporting

• Ensure all accounts payable activities adhere to company financial policies, approval limits, and internal controls.
• Support internal and external audit exercises by preparing and providing required documentation.
• Generate periodic management reports, including accounts payable aging, cash outflow summaries, and outstanding liabilities.
• Assist in continuous improvement initiatives to streamline AP processes and enhance operational efficiency.

Qualifications

• Accounting Certificate, diploma or equivalent is often required, with an associate's degree in accounting or finance preferred.
• Previous experience (typically 1-2 years) in an account payable or similar finance role.
• Strong Microsoft Excel skills for data analysis and reporting. Exposure in ERP environment.
• Experience with electronic payment systems.
• Excellent attention to detail and a high degree of accuracy in data entry
• Strong organizational and time management abilities to prioritize tasks and meet deadlines.
• Problem-solving and analytical skills to resolve discrepancies.
• Effective communication skills, both written and verbal, for interacting with vendors and team members.