Finance Administrator Executive

maxgrip; Malaysia; On-site; MYR 67,000 - 100,000; Full time

Job summary

maxgrip is seeking a detail-oriented Finance Administrator Executive to support finance and administrative operations in Malaysia. The role covers accounts payable/receivable, invoicing, reconciliations, and financial reporting.

You will maintain accurate records, assist in budgeting and forecasting, and liaise with auditors, tax agents, bankers, and regulators. Proficiency in Excel and ERP systems, plus 2–5 years of relevant experience, is preferred.

Qualifications

• Bachelor's Degree or Diploma in Finance, Accounting, Business Administration, or related field.
• Minimum 2-5 years of relevant experience in finance, accounting, or administrative roles.
• Experience using accounting systems (ERP) such as SAP, Oracle, MS Dynamics, AutoCount, or SQL is preferred.

Responsibilities

• Process accounts payable and accounts receivable transactions.
• Prepare invoices, payment vouchers, and purchase orders.
• Monitor customer collections and follow up on outstanding payments.
• Perform bank reconciliations and maintain accurate financial records.
• Assist in monthly financial closing activities and reporting.
• Prepare expense claims and reimbursements.
• Support budgeting and forecasting activities.
• Maintain fixed asset registers and financial documentation.
• Liaise with external auditors, tax agents, bankers, and regulatory bodies when required.
• Ensure compliance with company financial policies and statutory requirements.
• Manage office administration and document control processes.
• Coordinate travel arrangements, meetings, and company events.
• Support procurement and vendor management activities.
• Provide general administrative support to management and relevant departments.

Skills

Accounting principles

Excel

Organizational skills

Time management

Communication

Education

Bachelor's Degree or Diploma in Finance, Accounting, Business Administration, or related field

Tools

SAP

Oracle

Microsoft Dynamics

AutoCount

SQL

Job description

About the Role

We are looking a detail-oriented and proactive Finance Administrator Executive to support our finance and administrative operations. The ideal candidate will be responsible for managing financial transactions, maintaining accurate records, coordinating administrative activities, and ensuring compliance with company policies and procedures.

This role requires strong organizational skills, financial acumen, and the ability to work effectively in a fast-paced environment.

Job Description

Finance Responsibilities

• Process accounts payable and accounts receivable transactions.

• Prepare and issue invoices, payment vouchers, and purchase orders.

• Monitor customer collections and follow up on outstanding payments.

• Perform bank reconciliations and maintain accurate financial records.

• Assist in monthly financial closing activities and reporting.

• Prepare expense claims and reimbursements.

• Support budgeting and forecasting activities.

• Maintain fixed asset registers and financial documentation.

• Liaise with external auditors, tax agents, bankers, and regulatory bodies when required.

• Ensure compliance with company financial policies and statutory requirements.

Administrative Responsibilities

• Manage office administration and document control processes.

• Maintain contracts, licenses, permits, and company records.

• Coordinate travel arrangements, meetings, and company events.

• Support procurement and vendor management activities.

• Manage office supplies and administrative expenses.

• Assist in preparing management reports and presentations.

• Provide general administrative support to management and relevant departments.

Requirements

Education & Experience

• Bachelor's Degree or Diploma in Finance, Accounting, Business Administration, or related field.

• Minimum 2-5 years of relevant experience in finance, accounting, or administrative roles.

• Experience in handling full-cycle accounts and administrative support is an advantage.

• Experience using accounting systems (SAP, Oracle, Microsoft Dynamics, AutoCount, SQL, or similar ERP systems) is preferred.

Skills & Competencies

• Strong understanding of accounting principles and financial processes.

• Proficient in Microsoft Office, particularly Excel.

• Excellent organizational and time management skills.

• Strong attention to detail and accuracy.

• Good communication and interpersonal skills.

• Ability to multitask and work independently.

• High level of integrity and confidentiality.

Preferred Qualifications

• Experience in Oil & Gas, Engineering, Manufacturing, or Shared Services environments.

• Knowledge of statutory requirements, SST, and local compliance regulations.

• Familiarity with ERP and document management systems.