Finance & Administration Specialist – Global Compliance

Private Advertiser; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

EPF / SOCSO / PCB

Annual, medical, and hospitalisation"

Parking, lunch, pantry snacks, and AI–

Job summary

Private Advertiser is seeking a reliable Finance and Administration Executive to manage client payments, invoicing, and routine accounting tasks while coordinating daily operations in a dynamic team. The role blends finance duties with administrative responsibilities in a lean startup-like environment.

The ideal candidate holds a diploma or bachelor’s degree in a relevant field, has 1–2 years of experience, and is proficient in Excel/Sheets and basic accounting documentation.

Qualifications

• Fluent in Mandarin and English
• Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or related fields
• 1–2 years of relevant experience in finance administration, accounting support, or office administration
• Basic knowledge of invoicing, payment tracking, and accounting documentation
• Proficient in Microsoft Excel / Google Sheets and office software (e.g., Lark)
• Strong organizational skills and attention to detail
• Responsible, proactive, and able to manage multiple administrative tasks

Responsibilities

• Finance & Payment Administration: Maintain full sets of accounts including general ledger, accounts payable, accounts receivable, and bank reconciliations
• Prepare management accounts and supporting schedules for audit purposes
• Follow up with clients on outstanding payments and maintain accurate payment records
• Issue client invoices and coordinate payments to service providers
• Maintain basic accounting records, payment logs, and supporting documentation
• Support treasury-related activities, including monitoring cash flow and payment schedules
• Administrative & Operational Support: Support corporate compliance matters, including tracking annual return filings for company entities
• Monitor subscription services, corporate email accounts, and software renewals, ensuring timely payments
• Maintain records of important expiry dates and renewal deadlines
• Organize and maintain company documents, records, and filing systems
• Manage the company chop and document handling when required
• Coordinate office supplies procurement and inventory
• Arrange team lunch orders or other office-related arrangements
• Provide general administrative and operational support to the team

Skills

Mandarin

English

Education

Diploma or Bachelor’s degree in Accounting/Finance/Business Administration

Tools

Microsoft Excel

Google Sheets

Lark

Xero

QuickBooks

SQL

Job description

Private Advertiser is seeking a reliable Finance and Administration Executive to manage client payments, invoicing, and routine accounting tasks while coordinating daily operations in a dynamic team. The role blends finance duties with administrative responsibilities in a lean startup-like environment.

The ideal candidate holds a diploma or bachelor’s degree in a relevant field, has 1–2 years of experience, and is proficient in Excel/Sheets and basic accounting documentation.