Finance & Accounts Assistant (Internship)

Enfrasys Consulting Sdn Bhd; Malaysia; On-site; MYR 8,928 - 13,392; Full time

Job summary

A financial consulting firm in Malaysia is looking for an Internship position as a Finance & Accounts Assistant. The candidate will be responsible for duties related to accounts receivable, payable, and general ledger. A Bachelor's degree in finance or accounting is required, along with strong communication and computer skills. The position requires the ability to manage deadlines and work independently while contributing positively to the finance team's goals.

Qualifications

• Bachelor's degree in finance or accounting is required.
• Strong verbal and written communication skills for customer interaction.
• Proficient in relevant computer applications.

Responsibilities

• Ensure accurate sales order matching and invoicing through Salesforce.
• Maintain and update customer payments in accounting systems.
• Prepare and execute payments and validate vendor invoices.
• Assist in financial reporting and reconciliation tasks.

Skills

Effective Communication

Computer Proficiency

Deadline Management

Prioritization and Detail Orientation

Independent Work

Education

Bachelor's degree in finance or accounting

Tools

MS Office

SQL accounting

Auto Count

Job description

About the job Finance & Accounts Assistant (Internship)

Essential Duties and Responsibilities:

1. Finance Operation Accounts Receivable

• Sales Order Verification and Invoicing: Ensure accurate sales order matching and generate invoices from Salesforce.
• Payment Management: Maintain and update customer payments in both Salesforce and the accounting system.
• Account Statements: Generate and provide Statements of Account to customers.
• Receivables Management: Monitor and follow up on outstanding receivables regularly, performing account reconciliations.
• Record Keeping: Maintain organized accounts receivable files and records.
• Issue Resolution: Investigate and resolve any payment irregularities or customer inquiries.
• Department Oversight: Manage daily operations of the finance department, including timely monthly closing of accounts receivable and related tasks.
• Credit Checks: Conduct credit checks for new customers to assess creditworthiness.
• Compliance Assurance: Ensure compliance with statutory requirements and enforce accounting standards, policies, and principles.
• Budget Management: Collaborate on budget development, review proposals for accuracy and compliance, and suggest process improvements for best practices.

2. Finance Operation - Accounts Payable

• Validate Vendor Invoices: Process and validate vendor invoices according to policy.
• Payment Management: Prepare and execute payments in compliance with approval levels and matrix, coordinating with local finance for payment release.
• Accurate Recording: Ensure accurate and timely recording of all executed payments in the accounting system.
• Statement Reconciliation: Reconcile vendor statements and address discrepancies.
• Reporting and Support: Prepare monthly reports like AP Aging and assist with closing activities and other assigned tasks from the team lead.

3. Finance Operation - General Ledger

• Financial Reporting: Assist in preparing financial reports, including bank and sales reconciliation, monthly management reports, budget, cash flow, and analysis.
• Record Keeping: Maintain accurate and timely accounting records in compliance with accounting standards and taxation requirements.
• Monthly Accounting Tasks: Prepare journal entries, reconcile ledgers, and oversee monthly closing, including inter-company accounts consolidation and compliance reporting.

4. Others

• Liaise with external auditors and tax consultants, and other authorities pertaining to statutory requirements or financial matters.

Education and/or Work Experience Requirements:

• Bachelor's degree in finance or accounting.
• Effective Communication: Strong verbal and written communication skills for interacting with both internal and external customers.
• Computer Proficiency: Proficient in computer applications like MS Office, SQL accounting, Auto Count etc.
• Deadline Management: Capable of working under pressure, meeting deadlines, and providing exemplary service with a positive attitude.
• Prioritization and Detail Orientation: Skilled in prioritizing tasks, maintaining a keen eye for detail, and efficient communication with colleagues.
• Independent Work: Ability to work independently, complete tasks within given instructions, and follow standard practices.