Factory Operations & HR Administrator

WONDER FOOD MANUFACTURING SDN BHD; Kulai; On-site; MYR 42,000 - 64,000; Full time

Job summary

WONDER FOOD MANUFACTURING SDN BHD is seeking a detail‑oriented administrator to support office and factory operations in Kulai, Malaysia. You will handle inventory control, quality documentation, HR administration, and general administrative tasks to keep operations compliant and efficiently run.

You will track stock levels, coordinate with vendors, maintain accurate records, and assist with onboarding and personnel files, ensuring confidentiality and timely communication across teams.

Qualifications

• Experience in administration, inventory control, supply chain support, or a related operational role.
• Strong organisational skills and attention to detail when maintaining records and compliance documentation.
• Ability to manage multiple priorities and follow up with vendors and internal stakeholders.
• Familiarity with quality documentation or food manufacturing procedures is advantageous.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office and productivity tools.

Responsibilities

• Track, order, and maintain stock levels for office consumables and facility supplies.
• Monitor inventory to prevent shortages and coordinate vendor quotations and deliveries.
• Conduct regular stock checks and organise supply storage areas.
• Audit daily HACCP logbooks, temperature records, and batch documentation for accuracy.
• Identify documentation gaps and escalate issues to production management.
• Maintain centralised filing systems for quality assurance inspections.
• Coordinate onboarding logistics for workers and office staff.
• Assist with employee relations, training schedules, and admin requests.
• Coordinate with internal teams and external vendors to ensure timely completion of tasks.

Skills

Administration

Inventory control

Vendor coordination

Quality documentation

HR administration

Record keeping

Microsoft Office

Communication skills

Tools

Excel

Word

Job description

Support the smooth operation of office and factory activities through effective supply chain coordination, inventory management, quality system documentation audits, and HR administration. This role helps maintain operational readiness, accurate records, compliance documentation, and reliable administrative support across the organisation.

Key responsibilities

Track, order, and maintain stock levels for office consumables, facility cleaning items, and factory operational supplies.

Monitor inventory to prevent shortages and coordinate vendor quotations, deliveries, and follow-ups.

Conduct regular stock checks and organise supply storage areas across the office and factory floor.

Audit daily and weekly HACCP logbooks, temperature records, sanitation check-sheets, and batch documentation for completeness and accuracy.

Identify documentation gaps and compliance non-conformities, and escalates issues to production management.

Maintain centralised, audit-ready physical and digital filing systems for quality assurance inspections.

Maintain employee records, attendance logs, leave tracking, and personnel files accurately and confidentially.

Coordinate onboarding logistics for workers and office staff, including uniform distribution, access badges, and orientation checklists.

Assist with employee relations, training schedules, and general administrative requests.

Coordinate with internal teams and external vendors to ensure timely completion of operational and administrative tasks.

What we're looking for

Experience in administration, inventory control, supply chain support, quality documentation, or a related operational role.

Strong organisational skills and attention to detail when maintaining records, stock information, and compliance documentation.

Ability to manage multiple priorities and follow up effectively with vendors and internal stakeholders.

Familiarity with systematic records, quality assurance documentation, or food manufacturing procedures is advantageous.

Good written and verbal communication skills.

Proficiency in Microsoft Office, Words or comparable productivity tools.

Ability to handle employee and company information with discretion.