Administration Executive

ALL GOOD FOOD MANUFACTURING SDN. BHD.; Seremban; On-site; MYR 33,000 - 50,000; Full time

Job summary

ALL GOOD FOOD MANUFACTURING SDN. BHD. in Malaysia seeks an admin/document control specialist to manage SOPs, ERP data, and cross-department records. The role involves maintaining the document master list, ensuring up-to-date approvals, and supporting ISO compliance.

The ideal candidate has a diploma/degree in a related field, 1–2 years of relevant experience, and strong Excel skills. Mandarin communication is required. Fresh graduates are welcome to apply.

Qualifications

• Mandarin language communication is required.
• Diploma or Degree in Business Administration, Food Technology, Supply Chain, or related field.
• 1–2 years of admin support, document control, or manufacturing experience (food industry preferred).
• Familiar with ISO 22000, HACCP or other food safety systems is an advantage.
• Proficient in Microsoft Excel and MS Office.
• ERP systems experience or willingness to learn ERP data entry/maintenance.
• High attention to detail and strong organizational skills.
• Able to maintain accurate records and document systematically.
• Multitasking, responsible, proactive, and able to work independently with minimal supervision.

Responsibilities

• Control the issuance, revision, and distribution of SOPs and operational records.
• Maintain the document master list and coding system.
• Ensure only the latest approved documents are in use on-site.
• Support ISO documentation filing and compliance requirements.
• Manage document retention in accordance with company policies.
• Prepare production, inventory, and usage reports.
• Organize and maintain Excel data records.
• Assist in preparing materials for management meetings.
• Maintain and update ERP data related to production and inventory.
• Generate routine and ad hoc ERP reports.
• Organize records for production, sanitation, equipment, and quality control.
• Track and follow up on missing or incomplete documentation.
• Support internal and external audit documentation requirements.
• Manage document circulation and approval tracking.
• Assist in managing and updating training records.

Skills

Mandarin communication

Attention to detail

Organizational skills

Independent work

Multitasking

Education

Diploma or Degree in Business Administration, Food Technology, Supply Chain, or related field

Tools

Microsoft Excel

Microsoft Office

ERP systems

Job description

• Control the issuance, revision, and distribution of SOPs and operational records


• Maintain the document master list and coding system


• Ensure only the latest approved documents are in use on-site


• Support ISO documentation filing and compliance requirements


• Manage document retention in accordance with company policies


• Prepare production, inventory, and usage reports


• Organize and maintain Excel data records


• Assist in preparing materials for management meetings

2. ERP System Maintenance

• Maintain and update ERP data (production and inventory records)


• Ensure consistency and accuracy between system data and physical records


• Generate routine and ad hoc reports from the ERP system

3. Cross-Departmental Support

• Organize and maintain records for production, sanitation, equipment, and quality control


• Track and follow up on missing or incomplete documentation


• Support internal and external audit documentation requirements


• Manage document circulation and approval tracking


• Assist in managing and updating training records

Job Requirements

• Must be able to communicate in Mandarin language to serve Mandarin-speaking customers.


• Diploma or Degree in Business Administration, Food Technology, Supply Chain, or related field, fresh graduate are welcome to apply


• 1-2 years of experience in administrative support, document control, or manufacturing environment (preferably food industry)


• Familiar with ISO 22000, HACCP, or other food safety management systems is an advantage


• Proficiency in Microsoft Excel and Microsoft Office


• Preferable experience with ERP systems or willingness to learn ERP data entry and maintenance


• High attention to detail and strong organizational skills


• Able to handle documentation systematically and maintain accurate records


• Multitasking, responsible, proactive, and able to work independently with minimal supervision