Facility Coordinator

IOT Manufacturing; Pasir Gudang; On-site; MYR 33,000 - 47,000; Full time

Benefits offered by this job

Cell phone reimbursement

Free parking

Health insurance

Opportunities for promotion

Job summary

Jora Malaysia is seeking an Administrative/Facilities Support role to assist the Facility team with documentation, work orders, procurement, equipment records, and compliance. You will maintain filing systems, track assets, and coordinate with vendors and contractors to ensure smooth site operations.

The ideal candidate has 1–2 years of administrative experience in manufacturing or industrial settings, with strong Microsoft Office skills and excellent attention to detail.

Qualifications

• Minimum SPM or equivalent; Diploma in Business Administration, Facility Management, or related field is an added advantage.

Responsibilities

• Documentation & Filing: Maintain physical and electronic filing systems, document registers, reports, training logs, activity calendars, and meeting minutes.
• Work Order Administration: Update work order records, track outstanding actions, and follow up with requestors through to closure and reporting.
• Procurement & Vendor Coordination: Prepare PRQs/RFQs, track POs and delivery statuses with Purchasing/vendors, manage vendor administrative needs, collect completion reports, and follow up on pending quotations.
• Equipment & Asset Management: Update the Facility Equipment Register, track service histories, support preventive and breakdown maintenance records, and assist with asset tagging.
• Statutory Compliance & Audits: Monitor the validity of statutory and calibration certificates, keeping records fully prepared for internal and external audits.
• Inventory Control: Track spare parts stock movements, handle new assets, and assist with regular stock count activities.
• Reporting & General Support: Track procurement performance, generate departmental reports, and provide daily administrative support to technical personnel and site operations.

Skills

Communication

Organization

Attention to detail

Multitasking

Time management

Education

SPM or equivalent

Diploma in Business Administration

Diploma in Facility Management

Malaysian Special Skills Certificate (Preferred)

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide administrative and operational support to the Facility team by managing documentation, work orders, procurement, equipment records, statutory compliance, inventory, and vendor activities.

Key Responsibilities

• Documentation & Filing: Maintain physical and electronic filing systems, document registers, reports, training logs, activity calendars, and meeting minutes.
• Work Order Administration: Update work order records, track outstanding actions, and follow up with requestors through to closure and reporting.
• Procurement & Vendor Coordination: Prepare PRQs/RFQs, track POs and delivery statuses with Purchasing/vendors, manage vendor administrative needs, collect completion reports, and follow up on pending quotations.
• Equipment & Asset Management: Update the Facility Equipment Register, track service histories, support preventive and breakdown maintenance records, and assist with asset tagging.
• Statutory Compliance & Audits: Monitor the validity of statutory and calibration certificates, keeping records fully prepared for internal and external audits.
• Inventory Control: Track spare parts stock movements, handle new assets, and assist with regular stock count activities.
• Reporting & General Support: Track procurement performance, generate departmental reports, and provide daily administrative support to technical personnel and site operations.

Requirements & Qualifications

• Education: Minimum SPM or equivalent; Diploma in Business Administration, Facility Management, or a related field is an added advantage.
• Experience:
• 1 to 2 years of administrative/clerical experience in a manufacturing or industrial environment.
• Experience supporting facility or maintenance operations is highly desirable.
• Technical & Operational Knowledge:
• Basic knowledge of purchasing, work order administration, inventory control, and document management processes.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Strong organizational skills, high attention to detail, and accuracy.
• Excellent communication skills to coordinate across internal departments, external service vendors, and contractors.
• Ability to multitask effectively in a fast-paced environment.

Job Types: Full-time, Permanent

• Cell phone reimbursement
• Free parking
• Health insurance
• Opportunities for promotion

Education:

• Malaysian Special Skills Certificate (Preferred)