Administrative Executive

Altek Medical; Iskandar Puteri; On-site; MYR 39,000 - 61,000; Full time

Job summary

Jora Malaysia is seeking an experienced administrative professional to manage dormitory operations, procurement, and general affairs within a manufacturing environment. The role requires coordinating staff meals, transport, and security while maintaining documentation and supplier relationships.

Attention to confidentiality and multitasking are essential in a fast-paced setting. The candidate should have a diploma or bachelor’s degree in business administration or related fields, with at least

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, or related fields.
• Minimum 3 years of administrative experience, preferably in manufacturing.
• Proficient in Microsoft Office.
• Strong communication and interpersonal skills.
• Able to work independently with minimal supervision.
• Well-organized with good time management and problem-solving.
• Detail-oriented and able to maintain confidentiality.
• Familiar with documentation control and office administration.
• Able to communicate in English and Bahasa Malaysia; Mandarin an added advantage.
• Positive attitude, willing to learn and able to work in a fast-paced environment.

Responsibilities

• Dormitory and staff meal coordination.
• Factory cleaning and shift planning appropriate staffing.
• Manage staff transport and company vehicles.
• Oversee factory and dormitory security.
• Supervise general affairs and security operations.
• Support supervisors in issue identification.
• Procure equipment, materials, and supplies.
• Handle procurement inquiries, price checks, and negotiations.
• Confirm purchases, track materials, and handle exceptions.
• Develop and maintain supplier relationships.
• Manage fixed assets.

Skills

Communication skills

Interpersonal skills

Multitasking

Independent worker

Education

Diploma or Bachelor's Degree in Business Administration, Management, or related fields

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• 1 Staff dormitory management and staff meal addiction and group meal management
• 2 Factory cleaning and cleaning staff work arrangement, education and training programmes
• 3 Management and scheduling of staff transport and business vehicles
• 4 Factory and dormitory security management
• 5 Supervision of physical security in the factory, and supervision of general affairs.
• 6 Assist supervisors in the identification of matters
• 7 Purchase of equipment, miscellaneous materials and general merchandise.
• 8 Purchasing item enquiry, price comparison, price negotiation and purchasing process operation.
• 9 Purchasing delivery confirmation, material tracking, and exception handling.
• 10 Supplier development, evaluation, management and relationship maintenance.
• 11 Fixed asset management

Requirement

• 1. Diploma or Bachelor's Degree in Business Administration, Management, or related fields.
• 2. Minimum 3 years of working experience in administrative functions, preferably in the manufacturing industry.
• 3. Proficient in Microsoft Office applications (Excel, Word, PowerPoint and Outlook).
• 4. Good communication and interpersonal skills.
• 5. Able to work independently with minimum supervision and handle multiple tasks effectively.
• 6. Possess good organizational, time management and problem-solving skills.
• 7. Detail-oriented, responsible and able to maintain confidentiality of company information.
• 8. Familiar with documentation control, filing systems and general office administration.
• 9. Able to communicate in English and Bahasa Malaysia; Mandarin proficiency will be an added advantage.
• 10. Positive attitude, willing to learn and able to work in a fast-paced environment.