Facilities Operations Admin Clerk

Cofreth; Selangor; On-site; MYR 33,000 - 67,000; Full time

Job summary

Cofreth in Selangor is seeking a capable Administrative Assistant to support the Facilities Management team, maintain records, prepare documentation, schedule meetings, and track action items.

The role involves coordinating daily maintenance through CMMS or manual systems, liaising with vendors and internal departments, handling procurement support, and generating FM reports while ensuring safety and compliance.

Qualifications

• Diploma in Administration, Property Management or equivalent.
• At least 2 years of relevant experience.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office and computer literate.

Responsibilities

• Provide comprehensive administrative support to the Facilities Management team, including maintaining organized records, preparing documentation, scheduling meetings, taking minutes and tracking action items.
• Coordinate daily maintenance activities by logging and monitoring requests, complaints and job closures through CMMS or manual systems and ensuring preventive maintenance schedules are executed on time.
• Serve as a key liaison between the FM team, vendors, contractors and internal departments, ensuring smooth communication and timely follow-ups on tasks, service reports and invoice submissions.
• Handle procurement support by raising purchase requisitions, tracking approvals and maintaining complete records of quotations, purchase orders, delivery notes, invoices and vendor compliance documents.
• Prepare and submit accurate daily, weekly and monthly FM reports covering maintenance activities, helpdesk performance, energy usage, vendor performance and other KPIs, while maintaining updated asset, equipment and inventory data.
• Support audits and inspections by organizing required data, assisting in documentation review and ensuring accuracy and completeness of records.
• Assist with health, safety and compliance requirements by maintaining incident reports, fire drill records, certificates and statutory documentation, ensuring all safety information is current and properly displayed.
• Perform any other duties assigned by superior from time to time.

Skills

Microsoft Office

Computer literacy

Education

Diploma in Administration

Property Management or equivalent

Job description

Cofreth in Selangor is seeking a capable Administrative Assistant to support the Facilities Management team, maintain records, prepare documentation, schedule meetings, and track action items.

The role involves coordinating daily maintenance through CMMS or manual systems, liaising with vendors and internal departments, handling procurement support, and generating FM reports while ensuring safety and compliance.