Facilities Administrator - BOH Ops & Compliance Lead

JLL; Kuala Lumpur; On-site; MYR 42,000 - 64,000; Full time

Job summary

JLL is seeking a Facilities Administrator to support Back of House operations in Kuala Lumpur, coordinating maintenance, vendor access, and documentation to ensure smooth facility operations. The role emphasizes CMMS usage, inventory control, and cross-functional collaboration with engineers and building staff.

Ideal candidates will have 2+ years in admin or facilities coordination, strong Excel skills, and familiarity with building systems and safety regulations.

Qualifications

• High school diploma or equivalent, with 2+ years of administrative or facilities coordination experience
• Proficiency with facility management software, CMMS platforms, or similar work order tracking systems
• Strong organizational skills with demonstrated ability to manage multiple priorities and maintain detailed records
• Excellent written and verbal communication skills for effective interaction with vendors, contractors, and internal stakeholders
• Working knowledge of building systems, maintenance processes, and facility operations terminology
• Intermediate proficiency in Microsoft Office Suite, particularly Excel for data tracking and reporting

Responsibilities

• Coordinate and track BOH maintenance activities, work orders, and service requests through CMMS
• Manage vendor relationships and contractor access for BOH areas, including scheduling, credentialing, and ensuring compliance with site safety protocols
• Maintain comprehensive facility documentation including equipment logs, inspection records, compliance certificates, and standard operating procedures
• Support preventive maintenance programs by scheduling inspections, tracking completion, and maintaining accurate service history records
• Serve as liaison between facilities operations, building tenants, and service providers to address BOH operational needs and resolve facility issues
• Monitor inventory levels for facility supplies, equipment parts, and safety materials, coordinating procurement and maintaining organized storage areas
• Prepare reports and dashboards tracking key performance indicators, work order completion rates, and operational metrics for leadership review
• Assist with emergency response coordination by maintaining updated emergency contact lists, equipment locations, and critical system documentation

Skills

CMMS

Vendor management

Organizational skills

Excel

Communication

Facilities coordination

Education

High school diploma

Associate’s degree in facilities management

Tools

CMMS platforms

SharePoint

Microsoft Office Suite (Excel)

Job description

JLL is seeking a Facilities Administrator to support Back of House operations in Kuala Lumpur, coordinating maintenance, vendor access, and documentation to ensure smooth facility operations. The role emphasizes CMMS usage, inventory control, and cross-functional collaboration with engineers and building staff.

Ideal candidates will have 2+ years in admin or facilities coordination, strong Excel skills, and familiarity with building systems and safety regulations.