Facilities Coordinator - Maintenance (Mont Kiara)

Sepadu; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

Sepadu in Kuala Lumpur is seeking a Facilities Coordinator (Maintenance) to oversee day-to-day facility operations, supervise maintenance tasks, and manage vendor relationships. You will coordinate technician work, handle preventive maintenance for HVAC, electrical, plumbing, and office equipment, ensure safety compliance across sites, and coordinate with vendors to ensure timely service.

Also responsible for reporting, keeping incident logs, work orders, and equipment histories to support

Qualifications

• Diploma or degree in Facilities Management, Building Services, Engineering, or a related field.
• 2–4 years of experience in facility maintenance or a related role.
• Basic understanding of MEP systems (Mechanical, Electrical, Plumbing) and workplace safety standards.
• Familiarity with CMMS or ticketing tools, and MS Office.
• Strong leadership, delegation, reporting, problem-solving, and communication skills.
• Willing to travel frequently between sites and have a valid driver's license (preferred).

Responsibilities

• Assign, schedule, and delegate daily maintenance tasks to on-site technicians and maintenance workers.
• Oversee technician workflows at site to ensure tasks are completed promptly and up to quality standards.
• Coordinate daily repairs and preventive maintenance for HVAC, electrical, plumbing, security systems, and office equipment.
• Respond promptly to facility work requests and maintenance tickets submitted by staff.
• Prepare and maintain routine maintenance reports, incident logs, and equipment service histories.

Skills

Leadership

Task delegation

Communication

Problem-solving

Written reporting

MS Office

CMMS

Ticketing tools

Travel willingness

Driver's license

Own transport

Education

Diploma/Degree in Facilities Management or related field

Tools

CMMS

Ticketing tools

MS Office

Job description

Job Title: Facilities Coordinator (Maintenance)

Report To: Facilities Manager

Department: Facilities Management

Location: Kuala Lumpur

Job Type: Full Time

Job Summary

The Facilities Coordinator (Maintenance) is responsible for overseeing day-to-day facility operations, routine building maintenance, technician dispatch, vendor management, and health & safety compliance. This role ensures a safe, efficient, and well-maintained physical work environment for all employees and visitors.

Key Responsibilities

Technician Delegation & Site Coordination

• Assign, schedule, and delegate daily maintenance tasks to on-site technicians and maintenance workers.
• Oversee and monitor technician workflows at site to ensure tasks are completed promptly and up to quality standards.
• Act as the primary point of contact for technicians, providing guidance on prioritization and emergency site responses. .

Routine Maintenance & Repairs

• Perform regular inspections of the premises to identify maintenance needs, safety hazards, or equipment malfunctions.
• Coordinate daily repairs and preventive maintenance for HVAC, electrical, plumbing, security systems, and office equipment.
• Respond promptly to facility work requests and maintenance tickets submitted by staff.

Reporting & Paperwork

• Prepare and maintain routine maintenance reports, incident logs, and equipment service histories.
• Process work orders, purchase requisitions, invoices, and service sign-off documentation for completed maintenance tasks.
• Document technician attendance, task completion rates, and performance tracking metrics.

Health, Safety, & Compliance

• Ensure compliance with local building codes, fire safety regulations, and workplace occupational safety standards.
• Assist in organizing emergency evacuation drills and maintaining first-aid stations and safety equipment.

Qualifications

• Diploma or Degree in Facilities Management, Building Services, Engineering, or a related field.
• Minimum 2-4 years of experience in facility maintenance or a related role.
• Basic understanding of building MEP systems (Mechanical, Electrical, Plumbing) and workplace safety standards.
• Familiarity with Computerized Maintenance Management Systems (CMMS) or ticketing tools, alongside MS Office.
• Strong leadership, task delegation, written reporting, problem-solving, and communication skills.
• Willing to travel frequently between different sites.
• Possess a valid driver’s license and own transport (preferred).