Executive, Administration

Sunway Medical Centre Penang; Seberang Perai; Presencial; MYR 33.000 - 61.000; Jornada completa

Descripción de la vacante

Sunway Medical Centre Penang is seeking an Administration Executive to support the Facilities Division. You will manage daily admin tasks, assist in budgeting, and coordinate contracts and project documentation to ensure smooth hospital operations.

The role requires 1–2 years of admin experience, proficiency in MS Office, and strong organisational skills. Healthcare industry experience is a plus, with the ability to liaise across departments and external stakeholders.

Formación

• Diploma or Bachelor's Degree in Business Administration, Management, Office Administration, Secretarial Studies or an equivalent qualification from a recognised institution.
• Minimum 1–2 years of relevant working experience in administration or office management.
• Experience in healthcare or hospitality industry is advantageous.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Good documentation, report writing and presentation skills.
• Strong organisational, analytical and problem-solving skills.
• Good communication and interpersonal skills with the ability to liaise with multiple departments and external stakeholders.
• Ability to multitask, work independently and meet deadlines.
• Knowledge of budgeting, procurement, contract administration and project documentation is an asset.

Responsabilidades

• Manage daily administrative activities including correspondence, telephone calls, emails, filing and document control.
• Coordinate preparation, compilation and submission of departmental reports, management reports and meeting minutes.
• Assist in preparing and monitoring departmental budgets including OPEX, CAPEX, manpower and training budgets.
• Handle purchase requisitions, invoice verification and payment follow-ups.
• Maintain and manage asset records, building drawings, floor plans and project documentation.
• Coordinate project documentation with contractors, consultants, architects, M&E consultants and authorities.
• Assist in monitoring project progress, arranging site inspections and coordinating handover documentation.
• Administer departmental service contracts and liaise on contractual matters.
• Coordinate accreditation audit documentation and participate in quality improvement activities.
• Coordinate training requests, recruitment arrangements and other human capital administrative matters.
• Organise meetings, appointments and schedules for the immediate superior.
• Ensure proper document control, confidentiality and compliance with SOPs.
• Provide administrative guidance and support to other staff as required.
• Perform other duties and responsibilities as assigned by the immediate superior.

Conocimientos

MS Office Proficiency

Organization

Communication

Multitasking

Problem solving

Presentation

Documentation

Report writing

Interpersonal skills

Deadline driven

Educación

Diploma or Bachelor's Degree in Business Administration/Management/Office Administration/Secretarial Studies

Herramientas

Excel

Word

PowerPoint

Descripción del empleo

To provide comprehensive administrative and operational support to the Facilities Division, ensuring efficient daily operations, proper documentation, timely reporting and effective coordination with internal and external stakeholders.

Key Responsibilities

Manage daily administrative activities, including correspondence, telephone calls, emails, filing and document control.

Coordinate the preparation, compilation and submission of departmental reports, management reports and meeting minutes.

Assist in preparing and monitoring departmental budgets, including OPEX, CAPEX, manpower and training budgets.

Handle purchase requisitions, invoice verification and payment follow-ups.

Maintain and manage the Facilities Division's asset records, building drawings, floor plans and project documentation.

Coordinate project documentation and correspondence with contractors, consultants, architects, M&E consultants and relevant authorities.

Assist in monitoring project progress, arranging site inspections and coordinating project handover documentation.

Administer departmental service contracts and liaise with relevant departments on contractual matters.

Coordinate accreditation audit documentation and participate in departmental quality improvement activities.

Coordinate training requests, recruitment arrangements and other human capital administrative matters.

Organise meetings, appointments and schedules for the immediate superior.

Ensure proper document control, confidentiality and compliance with departmental SOPs.

Provide administrative guidance and support to other administrative staff when required.

Perform other duties and responsibilities as assigned by the immediate superior.

Job Requirements

Diploma or Bachelor's Degree in Business Administration, Management, Office Administration, Secretarial Studies or an equivalent qualification from a recognised institution.

Minimum 1–2 years of relevant working experience in administration or office management.

Experience in the healthcare or hospitality industry, preferably in a hospital environment, will be an added advantage.

Proficient in Microsoft Office applications, particularly Excel, Word and PowerPoint.

Good documentation, report writing and presentation skills.

Strong organisational, analytical and problem-solving skills.

Good communication and interpersonal skills, with the ability to liaise effectively with different departments and external stakeholders.

Ability to multitask, work independently and meet deadlines.

Knowledge of budgeting, procurement, contract administration and project documentation will be an added advantage.

High level of professionalism, integrity and ability to maintain confidentiality.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Administration Executive?
• Which of the following types of qualifications do you have?
• Do you have Budget Preparation experience?

Sunway Healthcare is part of the Sunway Group, one of Malaysia's largest conglomerates with core interest in property, construction, education and healthcare. The group currently runs Sunway Medical Centre, which is one of the largest private tertiary hospitals in the region with 636 beds and is accredited with the Australian Council on Healthcare Standards (ACHS). The group is also building 5 more hospitals in different cities in Malaysia which will complete in stages over the next four years.

Sunway Healthcare is part of the Sunway Group, one of Malaysia's largest conglomerates with core interest in property, construction, education and healthcare. The group currently runs Sunway Medical Centre, which is one of the largest private tertiary hospitals in the region with 636 beds and is accredited with the Australian Council on Healthcare Standards (ACHS). The group is also building 5 more hospitals in different cities in Malaysia which will complete in stages over the next four years.

What can I earn as an Administration Executive